Administrative Superstar Needed for Fast Paced Executive

Ideal Candidate:

This person loves to execute and get things done the right way with a high degree of quality and with minimal supervision. We have multiple businesses related to real estate/property management (real estate sales property management general contracting flips etc.) and the #1 priority will be to manage the chaos.

This person is selfstarting thrives under pressure loves organization likes to take control once they know what they are doing and relishes the opportunity to build implement and manage multiple systems with minimal supervision. The successful individual will be comfortable working alone for extended periods of time sometimes quietly on routine work or sometimes putting out 9000 fires while the phones are ringing off the hook. They are confident when speaking are comfortable interfacing with clients on the phone via email and in person all while providing exceptional customer service and the innate ability to talk people off the ledge while making them your new best friend at the same time. Additionally this person will know their way around town knows which way is north east south and west and is NOT directionally challenged.

I have been told that I am difficult to work with my expectations are too high and allegedly ;) I dont give great direction so I need somebody that is proactive in understanding what needs to be done taking the reigns and making things happen. I am also told that I have the biggest heart I am FUN love to have a good time and love to REWARD and love on those around me. We will be working in close proximity to one another and will need to also like each other on a personal level in addition to professional as we will be spending a LOT of time together. :)

***PLEASE DO NOT APPLY UNLESS YOU ARE A UNICORN AND THE BEST OF THE BEST.***

Required Skills Education and Experience… Does this sound like you

• Memory of an elephant knows everything that is going on about all the things all the time.
• Gets 3x the amount of work done as somebody else in the same amount of time.
• Enjoys working for a somewhat demanding high maintenance scattered leader who also happens to be a perfectionist.
• Moves fast get things done and doesnt make mistakes.
• Can be given general guidance asks questions to understand what needs to be done and will take charge to make it happen.
• Provides results not excuses.
• Problem solver. Able to analyze a situation anticipate what might happen and put the fire out before it burns the house down.
• Loves crossing things off a to do list and loves taking tasks off of other team members plates.
• Never misses a deadline.
• Looks forward to constructive criticism to improve skill set.
• Wants to win in everything EVERY time.
• Wants to be a part of something really big (and awesome).
• Master typist/word processor who loves keyboard shortcuts
• Works smarter not harder.
• Able to follow systems and processes and improve them where needed.
• Doesnt hate having difficult conversations or does but is still willing to eat the elephant one bite at a time.
• A great ability to prioritize workload in an efficient manner.
• Technology/automation aficionado loves technology and building systems to automate processes (EX: Google Sheets Zapier and other fun techy things to make life easier.

Deal Breakers:

• If I have to show you how to do things more than twice.
• If you dont take good notes to reference when learning how to do things.
• If you continue to make mistakes and shrug it off as no big deal.
• If youre not in a rush to get tasks completed and push things off to tomorrow.

(I have SOOO many things going on all at once and when a task is delegated I expect it to be completed. I need somebody to help me stay organized and take things off my plate not give me another job.)

A Day in the Life of:

• Answer incoming calls text messages and emails prioritizing in order of importance and ensuring all are returned/handled by end of day.
• Communicate with clients answer questions and educate as necessary.
• Use internal communication systems to keep agents informed at all times.
• Maintain database and update client files on any changes to any contact info.
• Prepare required real estate documents for client signatures and completion.
• Make copies mail documents scan all mail and process accordingly utilizing Adobe Acrobat Pro.
• Coordinate maintenance schedule and assignments with tenants and third parties.
• Coordinate projects and follows up to ensure satisfactory completion and expectations exceeded.
• Investigate and help to resolve complaints.
• Pay Bills.
• Turn on/off utilities at properties.
• Coordinate repairs.
• Conduct daily/weekly followup with 3rd party service providers.
• Order pick up and coordinate lunch if needed.
• Follow processes and workflows.
• Work with Team Leader to set goals increase revenue and decrease expenses.
• Prepare Team Meeting Agendas and Coordinate.
• Maintain/Add to operations manual to documents all systems processes and standards for our team.
• Research and evaluate systems used to ensure we are operating at the highest level of efficiency.
• Manage marketing campaigns/databases.
• Manage social media for each business.
• Organize office when our office is organized we feel organized
• Errands
  • Picking up/dropping off items throughout the valley
  • Property inspections/walk throughs
  • Shopping

Who We Are:

We are a tight knit entrepreneurial success oriented team with a passion for delivering the highest level of customer service possible. Our goal is to provide true white glove customer service to all of our clients.

Were looking to get in business with the right person who is interested in a career opportunity of a lifetime with a HUGE opportunity for growth. The selected candidate will exhibit tremendous drive and a compelling reason to succeed.

We dont just fill jobs we build careers. We expect the best. Not the best you can do but the best that can be done.

Work Environment:

This position is in office (Tempe Rural/60) but does have a lot of flexibility with hours and can also be done from the field occasionally.

Compensation Benefits:

• Generous Salary Bonuses for an Awesome Job Commission Potential (with real estate license)
• Full Benefits Package (Health Insurance 401(k) Dental Life Real Estate Investment Opportunities Etc.) Available
• Unlimited Paid Vacation and Personal Time (get the job done dont leave loose ends hanging and enjoy your best life!)