FL-DOH-Patient Care Programs-Help Desk Specialist

Job ID: 735387

Title: Patient Care ProgramsHelp Desk Specialist

Department: DOH

Location: 4025 Esplanade Way Tallahassee FL 32311

Duration: 3 Months

• FLDOHPatient Care ProgramsHelp Desk Specialist Provide technical assistance and customer service for the Florida Department of Health Bureau of Communicable Diseases Patient Care Programs.

Job Description:

• Provide technical assistance and customer service for the Florida Department of Health Bureau of Communicable Diseases Patient Care Programs
  Attend the webinar and training sessions archived and available for view in the Departments database systems to learn how to fully access client level data interpret prescription interpret insurance type HIV medical labs and eligibility status as directed by the Department within 30 days from the Contractors staff person being placed at the Department.
• Attend webinars and trainings for Patient Care eligibility AIDS Drug Assistance Program (ADAP) New Hire training HIV 101 Housing Opportunities for Persons With AIDS (HOPWA) FL Ryan White (RW) Portal CARE Ware ADAP database system any internal insurance related trainings and advanced Microsoft Office programs/software or other programs and software required to confirm and access client level data and complete eligibility assessments as directed by the Department. Complete all required trainings and webinars with a minimum of a B average.
• Acknowledge and complete Patient Care client applications for enrolment / reenrolment within the Departments Patient Care database systems within 24 hours of receipt as directed by the Department.
• Respond to and complete requests for technical assistance general inquiries prescription issues from a Department CHD CBO the Departments Pharmacy Benefit Manager (PBM) Specialty Pharmacy and insurance issues from a Department CHD CBO or the Insurance Benefit Manager (IBM within 24 hours which are recorded in an activity log database as a support ticket as directed by the Department.
• Update client records prescription information and insurance after reviewing data systems as directed by the Department daily in the Departments Patient Cares database systems.
• Provide assistance and status updates to the Department CHDs staff CBOs staff and clients or applicants via support ticket emails and/or phone calls received daily or when requested by the Department.
• Document all actions pertaining to a client within the clients profile in the Departments Patient Cares database systems within 24 hours of receiving help requests or documents from Department CHD staff CBO staff a client or applicant to the program or as directed by the Department.
• Review maintain and complete at a minimum of 95 percent accuracy of all Patient Care enrolment application requests.
• Monitor and maintain Patient Cares Lead Agencys budget summaries and budget narratives. Work closely with Departments Data Integration Team to provide program approval for budget amendments.
• Review and respond to the Departments ZZZ email folder for the Patient Care Program within specified time assigned by the Department.
• Provide programmatic technical assistance to Department CHDs CBOs and clients or applicants on Patient Cares database systems.
• Assist in providing client data reports surveys projects or ad hoc reports as directed by the Department.
• Abide by the Department policies and procedures including dress code code of conduct courteous professionalism etc.
• Report and able to work during regular business weekdays of Monday through Friday between the hours of 8:00 am and 5:00 pm with one hour off for lunch.
• Understand that any requests for deviation of these service tasks discipline timesheets and progress reports are requested and conducted through the hiring vendor.
• Attend two weekly internal Patient Care state office staff meetings a month or as directed by the Department.
• Attend at a minimum one monthly ADAP state office staff meeting a month or as directed by the Department.
• Travel within the state of Florida to attend one or multipleday trainings or meetings as directed by the Department up to two times a year.

Required Skills:

• Ability to speak and understand English.
• High School Diploma or Equivalent
• 3 yrs customer service experience in a professional environment
• 2 yrs of clerical duties in data entry and troubleshooting
• Proficient in Microsoft Office Suite
• Excellent communication skills orally and in writing
• Ability to listen actively and convey information clearly and effectively.
• Problemsolving skills analyze situations and provide solutions.
• Attend continuous educational webinars and trainings.
• Attention to detail.
• Help desk experience.