Front Office Executive

Front Office Executive

Key Responsibilities:

• Welcome and greet visitors in a courteous and professional manner
• Manage incoming calls and redirect them appropriately
• Maintain office security by following safety procedures and controlling access
• Handle and prioritize all outgoing or incoming correspondence (email letters packages etc.)
• Assist in organizing office activities and events
• Keep updated records of office expenses and costs
• Manage office supplies stock and place orders when necessary
• Perform other administrative support tasks such as photocopying scanning and filing
• Handle travel arrangements for employees
• Support HR and accounting departments with administrative tasks
• Offer support to guests and clients as needed
• Ensure office equipment is properly maintained and serviced
• Monitor office operations and processes
• Provide general administrative and clerical support
• Assist in basic bookkeeping tasks

Required Qualifications:

• Bachelors degree in Business Administration or relevant field
• Proven work experience as a Front Office Executive or similar role
• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint)
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Customer serviceoriented approach
• Ability to handle stressful situations while remaining calm and professional
• Knowledge of office management and basic bookkeeping
• Familiarity with office machines (e.g. fax printer etc.)
• Ability to work with minimal supervision
• Professional appearance and manner
• Strong time management skills
• Problemsolving aptitude
• Flexibility and adaptability
• High level of integrity and confidentiality

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