IN-CJI-Youth Grant Coordinator

Title: Youth Grant Coordinator

Client: INCJI

Location: 402 W Washington Street Indianapolis IN 46204

Duration: 6 Months

Shift: 8:30 AM to 4:30 PM

Responsible for overseeing the centralized administration of funds spanning the entire grantmaking process; through the intake review award and follow up stages.

Purpose of Position/Summary:

• This position requires working in the office MF for 7.5 hours per day
• The Grant Manager is responsible for overseeing the centralized administration of funds spanning the entire grantmaking process; through the intake review award and follow up stages.
• This position will be responsible for managing and monitoring grants authorized by the Indiana Criminal Justice Institute (ICJI) and ensuring consistent grant processing.
• The position will manage their work in a Grants Management database and use it to support both grant and youth functions.
• Additionally the position will provide analytical research and general administrative support to the Youth Division to ensure that programmatic objectives are achieved.

Essential Duties/Responsibilities:

• Serves as the point person to subgrantees and other organizations regarding grant management for both federal and state funded grants.
• Maintains schedules monitors grant balances tracks incoming inquiries and proposals provides reports and responds to inquiries as requested.
• Processes payments for new and continuation grants.
• Analyzes budget and expenditure reports and ensures compliance with reporting requirements.
• Communicates with grantees regarding contracts reports contract changes and payments.
• Responds to intraoffice requests for information related to grantees grantmaking procedures statutes of projects and meetings.
• Update Request for Plan (RFP) for new grant funding cycles as needed.
• Coordinate with the legal team to obtain approval on grants budgets and contracts.
• Monitor IntelliGrants during the life cycle of sub recipient grants.
• Review and score grants for the Youth Division at the close of the Request for Proposals. (RFP).
• Create grant agreement packets for each grant utilizing SCM and Docusign.
• Conducts desk reviews with funded grantees to ensure grants are functioning appropriately and are in alignment with the Indiana Criminal Justice Institute (ICJI) stated policies and the grantees application.
• Maintains working knowledge of federal requirements for federal funding and state requirements for state grant funding.
• Keeps the Division Director abreast of subgrantee status performance goals and evaluations.
• Assists in creating Board of Trustee (BOT) documents for review at board meetings and subcommittee meetings.
• Review and approve fiscal and program reports in a timely manner to ensure accuracy of payments.
• Attend meetings and trainings as necessary.
• Complete other duties as assigned.

Job Requirements:

• Bachelors Degree or equivalent work experience in combination with education.
• Collect applicable grant application and program report information.
• Update Division Director on grant program periods and balances on a monthly basis.
• Monitor and update youth division personnel and sub grantees regarding grant guidelines open solicitations and program updates.
• Develop and guide on how grant funds are to be used for individual projects.
• Review all submitted applications and budgets.
• Verify proposed activities and purchases are appropriate and allowable.
• Monitor grantee program activity to ensure program completion and spending.
• Promptly inform Division Director or designee of any concerns/issues that could potentially affect funding.
• Provides customer and technical assistance to grantees
• Demonstrates oral and written communication skills to disburse information and provide grant guidance in an understandable clear manner.
• Encourages and facilitates cooperation in a team environment and works well with others to achieve the divisions goals.
• Responds appropriately to stressful and/or emergency situations.

Preferred Experience:

• Strong computer skills including proficiency with MS Office programs including Excel.
• Ability to analyze think critically organize and prioritize.
• Creativity and flexibility in developing approaches and problem solving.
• Effective verbal and written communication skills; open friendly demeanor and an elevated level of professionalism to represent the Indiana Criminal Justice Institute (ICJI).
• Works well under minimal supervision by taking initiative ensuring successful project management and timely completion with ability to maintain quality work standard with a high volume of work.
• Takes a positive and flexible approach to tasks and can initiate work independently.