personal secretary

Overview:

Key Responsibilities:

• Manage and maintain executives schedules appointments and travel arrangements
• Screen and direct phone calls and distribute correspondence
• Organize and maintain files and records
• Act as the point of contact between executives and internal/external clients
• Coordinate meetings events and conferences
• Take dictation and minutes during meetings
• Prepare and organize documents and reports
• Conduct research and compile data
• Manage office supplies and vendors
• Handle confidential information with discretion
• Provide administrative support as needed
• Act as the gatekeeper to executives
• Handle personal tasks for executives
• Follow up on action items from meetings
• Coordinate with other team members to accomplish tasks

Required Qualifications:

• Bachelors degree in Business Administration or related field
• Proven experience as a personal or executive secretary
• Proficient in MS Office and related software
• Excellent communication and interpersonal skills
• Exceptional organizational and multitasking abilities
• High level of discretion and confidentiality
• Strong time management and prioritization skills
• Ability to work well under pressure
• Detailoriented and proactive approach
• Familiarity with office management and procedures
• Ability to handle sensitive information professionally
• Excellent typing and notetaking skills
• Knowledge of basic financial and business principles
• Ability to adapt to various work styles and preferences
• Flexibility to work beyond regular hours when necessary

communication,organization,multitasking,confidentiality,time management