Administrative Assistant

Overview:

Key Responsibilities:

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Answer and direct phone calls and take and relay messages.
• Organize and schedule appointments meetings and events.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office and kitchen supplies and maintain proper stock levels.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Write and distribute email correspondence memos letters faxes and forms.
• Support the Marketing and HR teams with routine tasks.
• Conduct research and prepare presentations or reports.
• Handle sensitive information in a confidential manner.
• Take minutes of meetings as required and distribute accordingly.
• Coordinate travel arrangements.
• Perform other administrative support tasks as needed.

Required Qualifications:

• Proven work experience as an Administrative Assistant virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular).
• Attention to detail and problemsolving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to prioritize tasks and work under pressure.
• High school diploma; additional qualifications in Office Administration are a plus.
• Discretion and confidentiality.
• Professionalism and a proactive approach to work.
• Reliability and time management skills.
• Uptodate with advancements in office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Must be proficient in data entry and management.
• Experience with office equipment (e.g. printers scanners).

communication,prioritization,proactivity,multitasking,office management,time management,organization,organizational skills,data entry,written communication,verbal communication,reliability,planning skills,confidentiality,ms office proficiency