Intern Grant Managem....
Intern Grant Management Unit Temporary assignment 8 months - Rome Italy
Posted on :
09-04-2024
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1 Vacancy
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Job Description
Req ID : 2700900
The Organization
The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers researchbased solutions that harness agricultural biodiversity and sustainably transform food systems to improve people s lives. Alliance solutions address the global crises of malnutrition climate change biodiversity loss and environmental degradation.
The Alliance works with local national and multinational partners across Latin America and the Caribbean Asia and Africa and with the public and private sectors. The Alliance is part of CGIAR a global research partnership for a foodsecure future dedicated to reducing poverty enhancing food and nutrition security and improving natural resources and ecosystem services.
With novel partnerships the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet drive prosperity and nourish people in a climate crisis.
The Alliance is part of CGIAR a global research partnership for a foodsecure future.
About the position
Based in Rome Italy at the Alliance Headquarters and under the direct supervision of the Associate Team Leader Office for Program Delivery (OPD) the Intern will play a pivotal role in the Grant Management Unit (GMU) serving as an integral part of the team and will support the administration and management of grants portfolios.
Responsibilities
Grants Administration
- Assist and support the Associate Coordinator for Asia in the management and monitoring of grant projects to ensure compliance with donor agreements and internal policies.
- Support the signature process.
- Set up of new grants in internal systems and communicate relevant compliance requirements to stakeholders.
- Maintain awareness of reporting deadlines and requirements communicating them effectively to internal teams.
- Collaborate with various departments within the organization to ensure timely execution of contracts.
- Assist with tracking information with donors regarding grantrelated matters including report submissions and project modifications.
- Provide support to scientists in grant management and monitoring activities ensuring adherence to compliance requirements.
- Provide support to the Romebased team for Crosscutting necessities.
- Manage the hard copyfiling system and the digital filing.
Subgrants Administration
- Support with capacity assessments and due diligence reviews of potential partner organizations.
- Support with the clearance process and digital filing.
- Set up of subgrants in the system.
- Track and collect cleared reports for digital filing.
- Process closure of Subgrants in the system.
Requirements
Requirements
- Ongoing or recently completed studies in international development international relations economics business administration or related fields of studies.
- Basic understanding of project management principles.
- Working knowledge of Microsoft Office Suite packages (Word Excel PowerPoint).
- Working proficiency in English both written and spoken.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Ability to build and maintain collaborative relationships with internal and external stakeholders.
- Good interpersonal communications and teamwork skills courtesy and tact and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
- Experience with information management systems is desirable.
Benefits
Terms of employment
Applicants must be currently enrolled in a university or graduate school and have completed at least two years of undergraduate studies or alternatively have completed their university studies within the past six months. The internship shall be on a fulltime basis for 8 months. The monthly stipend will be established in accordance with Bioversity International s local standards and regulations.
Please note that eligible applicants must have the legal status to live and work in Italy:
- Be Italian nationals holding a valid passport or identity card.
- Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar s Office (Anagrafe).
- Or Non EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).
Applications
Please apply online through the website (careers) no later than 1 May 2024 attaching a curriculum vitae motivation letter both in English and contact information (e.g. names email address) of at least three references.
Please note that only shortlisted candidates will be contacted.
Closing date for applications: 1 May 2024
We invite you to learn more about us at:
Please visit our careers page at:
Employment Type
Full Time
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