AdministrativeFinance Assistant
Posted on :
02-04-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2681469
RMTeam International is seeking an experienced and motivated Administrative/Finance Assistant to support our company in delivering highquality M&E and research services across the Middle East and North Africa region and to support our companys seniorlevel managers in our office in Istanbul.
Main Responsibilities:
Finance:
Lead the correspondence and follow up with the vendors to ensure relevant lease agreements/contract/invoice data has the correct stamp accurate information and is received on time.
Coordinate with the finance department to release the payments due and provide the required supporting documents in a timely manner.
Archive the supporting documents agreements and contracts in hard and soft copy to deliver them to the finance department monthly according to the effective procedures.
Check and follow up on the travel claims/travel authorizations with the staff/consultants and Organize flight and hotel booking and payments according to the internal policy.
Performs other financial and operational tasks requested by the Finance Director.
Track the cash payments and maintain the cash records stamp; cash counts in order to have the work advance reconciled.
Data entry of the financial transactions in a timely manner on the accounting software (QuickBooks Logo).
Administrative:
Maintain and keep records of correspondents invoices contracts and official documents and manage the archiving of all documents.
Organize meetings and events and provide support during client meetings and presentations (i.e. prepare agenda take minutes etc.)
Rack daily expenses and prepare weekly monthly or quarterly reports.
Act as an office manager by keeping up with the office supply inventory.
Format information for internal and external communication memos emails presentations and reports.
Organize and maintain the office filing system.
Identify the needs for furniture office equipment supplies etc. and manage the procurement process according to RMTeam Internal procedures.
Identify and follow up with the maintenance/repair needs of the office
Make sure bills and rent(s) are paid on time.
Ensure the office is kept clean and orderly.
Make flight reservations buy airplane tickets and hotel bookings arrange for airport pickups and manage travel agendas as per instructions and procedures.
Support the HR department as needed.
Supporting the management and the employees in carrying out their and their families official procedures related to government institutions as needed.
Requirements
Skills:
Excellent MS Office knowledge.
Outstanding organizational and time management skills; creative and willing to work independently.
Familiarity with office gadgets and applications (e.g. ecalendars and copy machines).
Excellent verbal and written communication skills.
Discretion and confidentiality.
Willingness to work in a competitive environment.
Languages: English and Turkish; Arabic is a plus.
Qualifications:
Bachelors degree in business management or any related field.
Minimum three years experience in the same or a similar role.
Excellent English level.
Employment Type
Full Time
Key Skills
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