ADMINISTRATIVE SUPERVISOR

Salary 77k to 98k this role is nonexempt and eligible for OT over 40 hours

Hybrid 3 days onsite.

We currently have an exciting opening for an Administrative Supervisor in our Dallas office.

The Administrative Supervisor under the direction of the Senior Manager of Business Operations oversees the daytoday operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity the Administrative Supervisor will:

• Provide supervision and guidance regarding the workflow resources and priorities in assigned functions; May supervise direct report staff and/or projects; Manage the workflow resources and priorities in assigned functions;
• Oversee and perform daily administrative operations and services for local departments including
• Client Service Specialists Paralegals Office Services Records Facilities and/or Reception;
• Execute the Firm initiatives and operations at the local level such as office implementations projects programs and events including but not limited to moves maintenance security and resource management activities;
• Plan and execute office events;
• Participate in the hiring process for administrative staff including the interview process;
• Participate in budget control and maintenance in assigned departments;
• Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
• Maintain accurate administrative files spreadsheets and databases; Generate reports and presentations;
• Update processes and systems with respect to office moves staffing changes and other office transactions; Assist with budget control maintenance;
• Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
• Assist with related events/activities as needed;
• Work beyond scheduled hours as required; and
• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite; Fundamental proficiency in planning allocating and reconciling an operations budget;
• Fundamental to Advanced knowledge of office administration and services procedures and best practices preferably in a legal environment;
• Fundamental knowledge of records management preferably in a legal environment;
• Fundamental knowledge of facilities procedures and best practices;
• Fundamental knowledge of reception procedures and best practices; and
• Fundamental knowledge of office management and procedures (preferred).

Qualifications:

• Bachelors degree (preferred);
• At least 2 years of supervisory experience (preferred); and
• At least 6 years of experience in a professional services or legal environment (required).
• Employees will be provided with an excellent career opportunity in a collaborative environment in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
• Eligible employees can participate in the Firms comprehensive benefits program which includes the following: Medical Dental Vision Life/AD&D Long Term Care and Short and Long Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Voluntary 401k Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO program
• Family Support including Pediatric Mental Health and Parental Support Paid Parental Leave
• Fertility Benefits and Breast Milk Shipping
• Backup Child Care Elder Care and Tutoring
• Wellness Programs (Employee Assistance Program Mental Health and WellBeing Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation Allowance and Commuter Benefits
• International Travel Insurance
• Auto/Home/Legal Insurance
• Pet Insurance
• Employee discounts
• And more!

Remote Work :

No