Administrative Assistant - Temp

Qualifications:

• Bachelors degree from an accredited college or university or 2 years in an assistant role supporting an executive
• Intermediate in Microsoft Office programs such as Outlook Excel PowerPoint and Word.

Eligibility Requirements:

• Interested candidates must submit a resume to be considered.
• Must be willing to work in Universal City CA 3 days a week.
• Must have unrestricted work authorization to work in the United States.

Responsibilities:

• Provide day to day support to all aspects of EVP role
• Ensure all actions are prioritized and followed up by the EVP
• Establish a workflow for tracking and managing deal priority documents to capture overall team priorities
• Liaise directly with external clients and internal senior stakeholders to ensure key deliverables are achieved
• Coordinate special projects across the TVD team as required
• Play a key role in creating and building presentations for the wider team including PowerPoint slides preparing and integrating financial data into presentations incorporating multimedia materials (video music web content etc.)
• Coordinate input from the sales team on our sales solutions efforts for TV Series including tracking and updating pitch materials for clients
• Act as key liaison with the finance team including sourcing data compiling information and updating budget documents
• Event planning: organizing and arranging meetings including international events
• Minute taking at various meetings
• First point of contact on all external matters including call screening processing mail/post meeting requests and responding where appropriate
• Establish and maintain positive relationships with internal and external clients
• Making travel arrangements and collecting travel documentation and receipts
• Preparing and processing expense reports and ensuring timely settlement of Corporate Credit Cards
• Managing diaries scheduling and coordinating internal and external meetings conference calls and other activities as required
• Wordprocessing documents including letters and Excel spreadsheets
• Establish and maintain office files ensuring timely filing of documents
• Other adhoc secretarial support e.g. printing binding materials and photocopying etc.
• Expertise & tracking on key film & series output which may also include reading scripts providing product summaries The responsibilities associated with this position are not limited to the above descriptions and may be modified at any time by the Department or NBCU.

Desired Characteristics:

• A passion for TV & Film content is essential
• High interest in digital technologies & opportunities
• Interest and experience related to international markets is a plus
• Demonstrable capability in supporting senior executives within fast moving international organizations
• Professional and confident style in dealing with all levels of staff (including very senior management) and 3rd parties
• Must have excellent communication skills including report/letter writing and excellent telephone manner
• Resilient and resourceful must be able to work effectively with the minimum of supervision
• Ability to research and source adhoc information independently
• Strong sense of initiative with the ability to multitask and anticipate executive needs using a proactive and energetic style
• Excellent attention to detail and the ability to deliver as promised
• Can do attitude positive honest reliable and energizing
• Be available and approachable
• Able to plan work on his/her own initiative and to tight deadlines
• Proactive attitude be on top of the work and team priorities to anticipate needs
• Ability to work with confidential and sensitive information in a discrete manner
• Ability to plan and manage a complex schedule several months ahead of time.

NOTES FROM HIRING MANAGER:

• This will be onsite/hybrid Tues Thurs
• Interview process: 1st round with the team and 2nd round with the HM
• This role is to cover for someone on leave but if they are really good the team will potentially extend further
• Day to day duties Listed in JD
• Top 3 skills for the role: EA experience/ability to coordinate international travel
• Ideal candidate in terms of background and/or experience: Listed in JD
• What Soft skills are needed to be a good fit for the team: interpersonal skills managing calendars communication skills true salesperson client facing problem solving being proactive.