DCH IT Program Manager 2

Engagement Type

Contract

Short Description

In thisnrole you will be responsible for overseeing and collaborating with two vendornpartners who have been engaged to reimagine the business operations andntechnical architecture of the Integrated Eligibility System (IES

Complete Description

The Georgia Department of Human Services (DHS) is responsible for administering Georgias cash food and energy assistance programs and under interagency agreements performs eligibility functions for the states Medicaid Program Childrens Health Insurance Program (CHIP) Women Infants and Children (WIC) Program and Child Care Assistance Program on behalf of the Georgia Department of Community Health (DCH) Georgia Department of Public Health (DPH) and Georgia Department of Early Care and Learning (DECAL). Clients use these various forms of assistance to provide the necessities for their families while moving towards economic independence.

Georgias Integrated Eligibility System (IES) known as Georgia Gateway is used by DHS to receive and process applications and perform eligibility determinations for the states health and social services programs. The system was originally designed developed and implemented in 2017. Major system components include but are not limited to a customer portal worker portal (case management) business rules engine workflow management and document imaging and management. The system has evolved over time with major modifications including recent changes to enable the Georgia Pathways Program and to migrate from the States North Atlanta Data Center to a cloud platform. Through extensions and amendments to its original base contract the same IES vendor has continued to operate maintain and enhance Georgia Gateway since its inception.

While Georgia Gateway has served the State well the system architecture lacks flexibility and adaptability limiting Georgias ability to serve its customers efficiently improve the customer and worker experience across all programs ensure data security reduce benefit errors and fraud and advance the states goal of streamlining eligibility. The complexity time and expense required to continue to layer additional functionality on the underlying technology is not in the best interests of the State or its federal partners. Additionally the remaining option year for operations and maintenance support on the incumbent vendors contract is set to expire on June 30 2024.

The State of Georgia is seeking a highly skilled and experienced professional to join our team on a contract basis as a Project Manager. In this role you will be responsible for overseeing and collaborating with two vendor partners who have been engaged to reimagine the business operations and technical architecture of the Integrated Eligibility System (IES).

Duties & Responsibilities:

• Partner with consulting vendors to develop and administer Master Project Schedule
• Manage relationships with multiple consulting partners ensuring effective collaboration
• Provide oversight for multiple projects within the program ensuring they are delivered on time and within budget
• Identify potential risks and develop mitigation strategies
• Monitor and manage risks associated with the consulting partners performance
• Monitor financial performance against budgets and take corrective actions as needed
• Ensure that teams have the necessary resources to meet project requirements
• Engage with key stakeholders including internal teams and agency executives
• Provide feedback and support continuous improvement
• Ensure compliance with contractual agreements / statements of work
• Ensure adoption / adherence to Program Standards
• Establish project administration framework including: Requirements Matrix RAID Log Project Plan etc
• Establish and facilitate multiagency project status framework
• Assist vendor partners in inventorying and documenting the current state environment
• Assist business assessment team in orchestrating stakeholder surveys
• Partner with consulting vendor on market analysis and competitive landscape
• Partner with consulting vendor in analyzing identifying and recommending solutions (Interactive Voice Response Knowledgebase Chatbot Document Management)
• Evaluate and recommend procurement channels for each of the recommended solutions. Ensure adherence with Georgia procurement guidelines
• Collaborate with Vendor Partners to propose an implementation roadmap

Minimum Qualifications:

• Ten years of project management experience.
• Ten years of experience communicating project updates both orally and in written form with technical staff executive management and user staff.
• Ten years of experience with facilitating current state or application analysis sessions and documenting applications through use case process documents and workflow diagrams.
• Experience with User Acceptance Testing (UAT) methodologies and documentation.
• Ten years of experience with meeting facilitation and documentation.
• Ten years of experience with the use of MS Project Microsoft Visio Word Excel Smartsheet and Jira.
• Ten years of experience developing project plans.
• Ten years of experience with creating and presenting internal and external status reports and detailed status reports suitable for presentation to the management team.
• Ten years of experience tracking work tasks and maintaining project schedules (including work breakdown structures).
• Ten years of experience with risk tracking mitigation and issue tracking.
• Ten years of experience with delivering projects as per agreed schedule as per the current technical specification (within scope) and within the approved budget.

Preferred Qualifications

• Seven years leading data or system modernization projects in a state government domain/agency.
• Three years of experience working with health Information Technology systems.
• Certified Project Management Professional (PMP).
• Three years of experience with Medicaid
• Bachelors degree or equivalent experience in Computer Science Information Technology or a related field.

Required/Desired Skills

Skill Required/Desired Amount of Experience Project management experience. Required 10 Years Experience communicating project updates both orally and in written form with technical staff executive management and user staff. Required 10 Years Experience with User Acceptance Testing (UAT) methodologies and documentation Required 10 Years Experience developing project plans Required 10 Years Experience with the use of MS Project Microsoft Visio Word Excel Smartsheet and Jira Required 10 Years Experience leading data or system modernization projects in a state government domain/agency Highly desired 7 Years Three years of experience working with health Information Technology systems Highly desired 7 Years Certified Project Management Professional (PMP). Highly desired 7 Years Three years of experience with Medicaid Highly desired 7 Years

Questions

Description Question 1 Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement Question 2 Please list candidates email address. Question 3 Candidate must be paid AT LEAST $125.00 if selected for engagement. Candidate can be paid more; however the SRP rate cannot exceed $168.75. Do you accept this requirement Question 4 The maximum markup for this engagements SRP rate is 35%. To be competitive on pricing a markup below the 35% threshold is suggested. Do you agree to propose a markup at or below 35% Question 5 This assignment is contingent upon customer renewal and availability of adequate funding. Do you accept this requirement Question 6 The selected candidate will be expected to start their engagement no later than 2 weeks (10 business days) from the clients selection date. Do you accept this requirement Question 7 The chosen candidate MUST reside in Georgia to start and continue this position. Do you and your candidate accept this requirement Question 8 Name the City and Sate in which this candidate is currently located.

Project Management Skills,UAT Coordination,MS Project