Executive Receptionist

Job Title: Executive Receptionist
Location: New YorkNY 10019
Duration: 6 months (Possible ext)

Summary:

He/She will provide supplemental support and report to the Executive Assistant to the President & CEO as well as an additional resource for other senior executive assistants supporting Hearst executive leadership. The ideal candidate will be someone with both the skills and attentiontodetail required to effectively support senior executives as well as serve a representative.

Responsibilities:

• Coordination of executive communication including taking calls and interfacing with other executives employees and guests.
• Occasional logistical preparation for meetings with senior executives and other guests including reserving space telephone and video conferencing catering (if required) visitor registration and meet & greet.
• Field inbound communications and exercise judgment in determining the appropriate resource to address the request.
• Understand company policies and procedures written and unwritten to ensure appropriate decisionmaking protocols are followed.
• Liaise with other senior administrative assistants in the office to ensure executive team are supported.
• Handle facilitiesrelated requests including basic maintenance cleaning copier repairs etc.

Requirements:

• Minimum 2 years as an Administrative Assistant/Secretarial Support
• Bachelors degree preferred.
• Microsoft Office skills including Outlook Word and Excel.
• Microsoft Teams and Zoom experience.
• Friendly neat and professional demeanour and interpersonal skills.
• Must be reliable and punctual prefer NYC resident.