Executive Assistant

JOB RESPONSIBILITIES

• Efficient in administrative activities.
• Coordinate Activities of International Office Exchange and Twinning Programs Articulation Agreements and Research Collaboration.
• The successful candidate will routinely coordinate multiple priorities handle tight deadlines and address lastminute requests and revisions.
• Produces information by formatting inputting editing retrieving copying and transmitting text data and graphics.
• Conserves Directors time by reading researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains the Directors appointment schedule by planning and scheduling meetings conferences teleconferences and travel.
• Welcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries.
• Prepares reports by collecting and analyzing information. Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; and recording meeting discussions.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in Educational events.
• Liaise with internal staff at all levels to review operating practices at the workplace suggest improvements where necessary and take approvals to implement the actions after discussion with executives and functional managers.

YOU ARE GOOD AT:

• Convey a strong positive personal and professional image with excellent professional behavior and ethics standards.

• Team player highly motivated energetic resourceful and friendly.
• Serviceoriented flexible and able to work under pressure.
• Demonstrates accountability and ownership
• Reliable timely and flexible
• Anticipates the needs of others and demonstrates service orientation (proactive).
• Demonstrates a concise and effective style in oral and written communication.
• Effective time management

YOU BRING (EXPERIENCE QUALIFICATIONS)

• A graduation degree from a reputed institute
• Min 24 years of executive administrative experience with 2 recently supporting highlevel corporate executives.

• Superior Organizational Skills / Detail Oriented Scheduling Time Management and Presentation skills.
• Strong Written Analytical & Oral Communication skills.
• Highlevel skills in Microsoft Office and an ability to learn other software programs quickly.
• Selfmotivated / Proactive / Ability to work independently and manage multiple.