Clerical Assistant

Overview:

Key Responsibilities:

• Performing general clerical duties including photocopying scanning and filing documents
• Assisting in organizing and maintaining paper and electronic files
• Handling incoming and outgoing correspondence
• Managing office supplies and inventory levels
• Providing support for scheduling and coordinating meetings and appointments
• Assisting in data entry and maintaining databases
• Answering and directing phone calls and other inquiries
• Supporting the organization with basic bookkeeping tasks such as invoicing and record keeping
• Assisting in preparing and distributing internal communications memos and reports
• Coordinating travel arrangements and accommodations for staff
• Assisting with organizing and executing special events or projects
• Providing administrative support to ensure efficient office operations
• Interacting with clients vendors and visitors in a professional and courteous manner
• Assisting in maintaining office equipment and arranging for repairs when necessary
• Performing other administrative duties as assigned

Required Qualifications:

• High school diploma or equivalent
• Proven experience in a clerical or administrative role
• Proficiency in Microsoft Office applications especially Word and Excel
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Attention to detail and accuracy in all tasks
• Ability to prioritize and manage time effectively
• Basic knowledge of office equipment and systems such as printers and phone systems
• Familiarity with office management procedures and basic accounting principles
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong teamwork and collaboration skills
• Adaptability and willingness to take on various tasks as needed
• Familiarity with electronic document management systems is a plus
• Ability to work effectively in a fastpaced environment
• Professional and courteous demeanor

organizational skills,time management,communication skills,administrative