Office Manager-Kenya

About The Company

Earthtree is a Kenyan company that develops agroforestry projects rapidly scaling up climate action with real and measurable social and environmental benefits. In Kenya Earthtree grows new forests in a highly data driven manner supporting regenerative horticulture and agriculture projects that can restore ecosystems that bring back biodiversity and support farmers with new sources of revenue. We support communities to help their land regeneration goals and engage with farmers and landholders to help them achieve their land productivity goals.

Who and what are we looking for

We are seeking a motivated and highly organised Office Manager to join our office in Eldoret Kenya. This is a fulltime placement with significant opportunities for personal development. You will be given a task of utmost importance to take care of our teams wellbeing and daily company operational tasks to ensure the business is running smoothly and our team is in their highest spirits. To be successful in this role you should be openminded outgoing diligent and value your ability to help people as the first priority.

Main tasks & responsibilities:

• Taking care of our employees happiness and wellbeing by helping design the workplace organising team events championing company values and culture onboarding new employees and more.
  

• Building and Maintaining administrative processes recordkeeping invoices in coordination with the accountant to enable reliable financial reporting.
  

• Organising team members travels including screening for the best deals (price and time) booking (plane hotels car rental) and keeping track of the expenses.
  

• Keeping track and managing our partner relations (suppliers event organisers office maintenance partners etc.)
  

• Laptop and IT equipment inventory orders and repairs management.
  

• Managing stationery office supplies and consumables.
  

• Design implement and improve processes for office and operations management budget and inventory tracking and analysis.
  

• Manage daily administrative and logistical functions including opening and closing the office.
  

• Support the Project Management in keeping the office fully operational including negotiating and managing utilities contracts for water electricity etc.
  

• Ensure that the project team is fully resourced to carry out their respective job responsibilities.
  

• Procure and track inventory of office supplies and consumables.
  

• Maintain a list of approved vendors for office supplies consumables and other service providers such as security guards maintenance and cleaners.
  

• Maintain the information and communications technology at the head office such as the main phone lines server and internet service.
  

• Ensure safety protocols are followed at the office; conduct regular safety and security drills as required in the Safety Plan.
  

• Manage petty cash bank and small payments authorised by the Project Management.
  

• Other duties as assigned by the Management.
  

• Onboard yourself into Earthtree Workplace JIRA Confluence and Earthbanc MRV App and check the posts each day and reply conscientiously with Earthtree colleagues to ensure you keep moving priorities and project deliverables forward.
  

Requirements

Requirements:

• Bachelors or Masters degree from an accredited university.
  

• Five years of professional experience in office administration or project management preferably with an international organisation or a large Kenyan organisation. Or Proven work experience or training in an office management or operations role in a highgrowth/startup environment.
  

• Experience with procurement and inventory management.
  

• Familiarity with Kenyan Government regulations is highly preferred.
  

• Advanced knowledge of Microsoft Office (Outlook Excel Word and PowerPoint) MS Visio MS Project and Windows Operating System G Suite software and backoffice computer systems.
  

• Experience with one of the following project management or program management software tools is required or there must be a commitment to learn one of these software packages: MS Project JIRA Confluence Trello HIVE ClickUp.
  

• Responsible highly organised and motivated.
  

• Excellent project and time management skills that utilise digital management tools.
  

• A high degree of emotional intelligence and communication skills (both written and verbal) fluency (speaking reading writing) in English.
  

• Strong analytical prioritisation and organisational skills for working across multiple departments/disciplines.
  

• Positive attitude and not afraid to get involved in all areas of the business.
  

• Experience in a customerservice orientated environment working with budgets recordkeeping and inventory tracking.
  

• Proactive and pragmatic problem solver with welldeveloped people skills.
  

• Comfortable with a fastchanging work environment due to company growth.
  

• Strong attention to detail and ability to manage multiple projects simultaneously.
  

Desirable:

• Experience of working internationally in varied cultures and countries.
  

• Entrepreneurial mindset.
  

• Ability to remain calm and focused in stressful or complex situations.
  

• Experience working with virtual teams in fast growing companies.