IN-DOH-Vaccine Finance Specialist

Job ID: (728783)
Job Title: INDOHVaccine Finance Specialist (728783)
Location: Indianapolis IN (Remote 100%)
Duration: 12 Months Contract
Client: State of Indiana
Agency Interview Type: Webcam only
Rate : 30.00/hr on W2 (No benefits) Description
Question 1
Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement

Question 2
Please list candidates email address.

Question 3
Candidate must reside within the State of Indiana. Please list the city and state where candidate currently resides.

Question 4
Candidate must be paid $30/hr if selected for engagement. The provider markup for this position is 30%. Do you accept this requirement

Question 5
Position is remote Monday through Friday 7.5 hour days. Do you accept this requirement

Question 6
Travel to assigned events (approx. 1 per month) and quarterly meetings in Indianapolis is required. Travel to assigned events is reimbursable travel to quarterly meetings is not reimbursed. Do you accept this requirement

Short Description:
This position serves as the subject matter expert for vaccine ordering and supply management requirements and provides expert consultation in the development and maintenance of all associated internal and external policies and procedures.

Complete Description:
The Immunization Division is one of six divisions within the Public Health Protection and Laboratory Services Commission of the Indiana State Department of Health (ISDH). The ISDH Immunization Division is one of 61 states and US territories funded through a cooperative agreement with the Centers for Disease Control and Prevention (CDC) to develop implement assess and promote immunizationrelated activities with the goal of achieving and sustaining high immunization coverage reducing vaccination disparities and decreasing the incidence of vaccine preventable diseases. The ISDH Immunization Division is committed to the prevention of disease disability and death among Hoosiers across the lifespan through a collaborative approach to improve vaccination coverage and access to vaccines.

The Immunization Division is organized into four sections consisting of 33 staff: Immunization Information System (IIS) Operations Division Operations Vaccine Access and Management and Immunization Assessment and Promotion. The ISDH Immunization Division Vaccine Finance Specialist position is on the Vaccine Ordering and Accountability (VOA) team within the Vaccine Access and Management (VAM) section. This position can perform all related duties at an offsite location in a remote capacity. The incumbent will be expected to travel to the central office based on programmatic needs. The VAM section is responsible for ensuring access to and accountability for vaccines through the assurance of proper implementation of the Vaccines for Children (VFC) program. The VOA team is comprised of the Vaccine Ordering and Accountability Coordinator Regional Vaccine Ordering and Accountability Specialists (3) Vaccine Finance Specialist and an Operations Support Specialist. This position reports directly to the Vaccine Ordering and Accountability Coordinator.

This position serves as the subject matter expert for vaccine ordering and supply management requirements and provides expert consultation in the development and maintenance of all associated internal and external policies and procedures. The incumbent supports the Vaccine Ordering and Accountability Coordinator in the development of internal processes for reviewing and approving providersubmitted vaccine orders and conducting training for relevant staff. The incumbent assists the Deputy Vaccine Access and Management Director with all vaccine budget preparation and monitoring activities including updating required CDC tools and reports. The incumbent is responsible for submitting all final vaccine orders into the CDC vaccine tracking system VTrckS and maintains all associated data. This position oversees the routine and influenza vaccine allocations for the north central and south provider regions. Vaccine Ordering (35%)
Serves as the Children and Hoosier Immunization Registry Program (CHIRP) Immunization Information System (IIS) Vaccine Ordering Management System (VOMS) and CDC VTrckS (Vaccine Tracking System) superuser
Communicates with the Deputy Vaccine Access and Management Director on a routine basis to determine the amount of available funds for vaccine purchasing
Updates and maintains CDC VTrckS database
Conducts final aggregate vaccine order review prior to submission
Uploads vaccine orders from CHIRP
Determines fund type splits for all vaccine orders each quarter
Conducts annual review of CDC vaccine order and vaccine purchase data reports
o Provides recommendations for adjustments based on identified results and trends
Develops and monitors the vaccine order review approval and management processes conducted by Regional Ordering and Accountability Specialist staff
o Provides cross coverage as needed
Ensures all vaccine return transactions are entered into VTrckS and corrections made as necessary
Vaccine Supply (20%)
Oversees routine and influenza vaccine allocations for north central and southern provider regions ranging between 750800 offices
Participates in meetings with vaccine manufacturers and insurance plans either as a representative for the ISDH Immunization Division or as a complement to the Deputy Vaccine Access and Management Director
Prepares various reports to CDC and program staff related to vaccine issues such as inventory vaccine shortages backorders warehouse delivery healthcare providers and other related issues
Attends routine program meetings to report on issues associated with immunization provider vaccine orders vaccine supply and vaccine delivery
Vaccine Finance and Budget (20%)
Assists the Deputy Vaccine Access and Management Director with vaccine budget preparations
Collects data for and submits the Population Estimates Survey (PES) Cost Affordability Tool (CAT) annual Vaccine Spend Plan monthly Vaccine Spend Plan reports and Vaccine Purchase Estimator Tool (VPET) with the assistance of the Deputy Vaccine Access and Management Director as needed
Reviews and updates Vaccine Spend Plan reports and the VPET with the assistance of the Deputy Vaccine Access and Management Director as needed
Policy and Procedure Development Implementation and Maintenance Support (15%)
Maintains knowledge of current requirements related to vaccine ordering and management
Serves as the subject matter expert regarding various vaccine funding sources and their associated policy and eligibility requirements
Assists in the formulation of policy and procedures for VFC providers concerning vaccine ordering and distribution as well as patient eligibility
Supports all internal standard operating procedure (SOP) and policy development and maintenance related to vaccine ordering
Provides guidance and thought leadership to internal teams regarding content development for online learning management system (LMS) training modules provider training materials and process improvement interventions

Service Delivery and Professional Development (5%)
Participates in continuing education and training opportunities related to agency policy VFC policy and procedure and CDC vaccine programs and funding mechanisms
Participates in division events meetings projects and initiatives

Other duties as assigned (5%)
Supports vaccinepreventable disease outbreak response efforts as requested