Chinese Speaking Admin and Executive Assistant

ABOUT COMMS8

Comms8 is a dynamic marketing agency specialising in delivering innovative and effective solutions to clients across diverse industries. With a strong emphasis on strategic planning and creative execution we pride ourselves on our ability to craft compelling narratives and engage audiences through impactful campaigns. Our team of experienced professionals combines their expertise in PR marketing and digital communications to drive meaningful results for our clients. By staying at the forefront of emerging trends and technologies we ensure that our clients receive cuttingedge solutions that deliver measurable success. At Comms8 we are committed to excellence and dedicated to helping our clients achieve their communication objectives.

ABOUT OUR TEAM

Our team at Comms8 is a dynamic and diverse group that thrives on collaboration and innovation. Led by our Managing Director Carol Chan we bring a wealth of expertise and passion to every project we undertake. Carols visionary leadership and extensive experience in the industry make her an invaluable asset to our team. At Comms8 we believe in equal opportunities for all and celebrate the richness of cultural differences. We foster an inclusive work environment where every team members unique perspective and background are valued.

ABOUT THE ROLE

The primary function of this role will be to support the people and operations functions at Comms8. This role will report directly to the Managing Director and will be responsible for delivering efficient and professional support in HR and operational functions ensuring a productive and engaging experience for our team thereby enabling the team to perform at their best.

This presents an exciting prospect offering exposure to various operational activities within Comms8. There are extensive opportunities for professional development and the chance to make a significant impact within Comms8.

Tasks

Office and Executive Assistant Support

• Responsible for human resources management for both UK & HK offices including recruitment payroll administration onboarding / staff departure and maintaining HR records.
• Working closely with the Managing Director to review amend and draft NonDisclosure Agreements (NDA) commercial contracts agreements and other legal documents with clients and suppliers.
• Manage the Managing Directors calendar including coordinating daily appointments and arranging business trips.
• Maintain and update company files and records ensuring accurate and organised documentation.
• Create and update company policies ensuring compliance with relevant regulations and industry best practices.
• General office housekeeping tasks such as ordering supplies liaise with office management team etc.
• Assist with various administrative and personal assistant matters when required.

Requirements

• Strong communicaiton skill fluent in both English and Chinese
• A minimum of 5 years professional experience in an admin related role including but not limited to people management legal and contract roles. Familiarity with both Hong Kong and United Kingdom practices would be highly advantageous.
• Solid experience in office and executive assistant support.
• Excellent organisational and time management skills with the ability to prioritise tasks effectively.
• Demonstrates a keen eye for detail and strong problemsolving skills capable of working independently.
• Exceptional written and verbal communication skills. Must be fluent in English and proficiency in written and spoken Chinese would be advantageous.
• Proficiency in using office software and Google services including word processing spreadsheets and presentation tools.
• Ability to handle sensitive information with utmost confidentiality.
• Proactive attitude and enthusiasm for learning about new knowledge technologies and systems.

Benefits

PART OF GREAT BENEFIT

• A vibrant supportive and inclusive work environment that fosters professional growth and development.
• Opportunities for career advancement within a rapidly growing marketing agency.
• Competitive salary and benefits package commensurate with experience.
• Opportunity to qualify for the #WorkHardPlayHarder Fund our commitment to supporting your personal growth and development.
• Hybrid work mode which allows a flexible work environment that combines remote work and inperson collaboration.

Comms8 is committed to providing equal employment opportunity and does not discriminate based on age sex sexual orientation gender identity race colour religion disability status marital status pregnancy gender reassignment or any other protected characteristics covered by the Equality Act 2010.