HFO426 - Site Coordinator

Site Coordinator

We are a National Destination Management company with over 13 offices nationwide and over 250 Team Members and growing. We are the collaborators event planners logistics coordinators innovators creators and dreamers who do what we love with a passion to please. We have over 57 industry awards as a demonstration of our commitment to excellence. Come be part of this awardwinning team!

Overview of Position

To plan contract and execute site visits as requested by the hotel and Account Executives.

Optimal Candidate

As Site Coordinator you will play a strategic role on a strong team as it continually strives to overdeliver on client expectations. Hello! Destination Management specializes in Destination Management Services as well as the design and production of special events. We are looking for a careerminded individual who thrives in a fastpaced highenergy work environment where excellence is the norm. The successful team player will be innovative and able to apply creative solutions to client site requests. They will possess 12 years hospitality experience.

Skills Required

Strong Organization Time Management Creativity PowerPoint and Word Strong Communication skills

Experience

12 years

Work Hours

This is an hourly position with a minimum requirement of 40 hours a week. Standard business hours of Monday through Friday apply with overtime paid for any nights and weekends required to meet business demands.

Skills/Qualifications

• DMC Knowledge
• Design Expertise
• Intermediate experience with Microsoft Office applications
• Ability to manage multiple projects.
• Strong Organization and time management skills

Responsibilities

• Create internal site look options to be distributed amongst contracted hotel partners for selection.
• Design Contract and Execute site visits.
• Create and manage site book creation and distribution.
• Develop and maintain strong supplier relationships.
• Check and sign all vendor contracts for site visits.
• Manage site visits and be the onsite contact for all vendors.
• Provide hotel client with final budget summary and billing information.
• Prepare and organize site visit billing to be turned over to accounting.