Executive Assistant

This is a remote position.

• Rostering and Managing Shift Changes:
  
• This involves creating schedules for shift workers considering their availability preferences and business needs.
  
• Managing shift changes includes handling requests for timeoff swapping shifts and ensuring that the roster is always uptodate.
  
• Invoicing:
  
• Generating and sending invoices to clients or customers for services provided.
  
• Ensuring accuracy in billing and tracking payments received.
  
• Payroll Approximately 10 Shift Workers (mostly casual):
  
• Calculating and processing payroll for the shift workers considering factors like hours worked overtime and any applicable bonuses.
  
• Ensuring compliance with labor laws and regulations regarding wages and payment.
  
• Admin and EA Support Including Email and Calendar Management:
  
• Providing administrative support which may include tasks like organizing meetings managing files and handling correspondence.
  
• Calendar management involves scheduling appointments meetings and events for executives.
  
• Social Media Management Managing Page Creating Content Looking for Potential Work:
  
• Overseeing and maintaining the organizations social media presence.
  
• Creating engaging content monitoring interactions and exploring opportunities for business growth through social media channels.
  
• Sales Support Sending Sales Collateral and Service Agreements:
  
• Assisting the sales team by providing necessary documents such as sales collateral and service agreements to potential clients.
  
• Ensuring timely and accurate delivery of sales materials.
  
• Maintain CRM (Customer Relationship Management):
  
• Updating and managing customer information in the CRM system.
  
• Tracking interactions with clients and ensuring that customer data is accurate and uptodate.
  
• Compliance Management Enter Accreditations/ID of Shift Workers:
  
• Ensuring that shift workers meet necessary compliance requirements including verifying accreditations and maintaining records.
  
• Entering and updating identification information to comply with regulatory standards.
  
• Maintains and builds a supportive and effective team culture
  
• Upholds and promotes the firm s values
  
• Maintains the highest ethical and professional standards
  

Requirements

• Bachelors degree in Business Administration Marketing or a related field. At least 4 years experience in Administration
  
• Proven experience as an Executive Assistant with exposure to Social Media Advertising.
  
• With Rostering experience and tech savvy
  
• Strong attention to detail
  
• Excellent oral and written communication skills
  
• Adaptable and able to thrive in a fastpaced environment.
  
• Knowledgeable in the following software:
  
• Quickbooks / Xero
  
• Experience with a rostering system or Shift Care highly regarded
  
• Docusign
  
• Canva
  
• Google Drive / OneDrive
  
• Excel
  

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep that s right 100% work from home. But wait there s more. Here are just some of our benefits:

• Work from Home Allowance
  
• HMO for you and a dependent from Day 1
  
• 20 Days Annual Leave AND 5 Days Sick Leave
  
• Government Benefits and 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  
• Competitive Salary