Infrastructure Portfolio Administrative Assistant
Posted on :
09-12-2023
Employer Active
1 Vacancy
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Job Description
Req ID : 2394663
Infrastructure Portfolio Administrative Assistant
- Working Location: Norfolk VA USA
- Security Clearance: NATO or National Secret
- Language: High proficiency level in English language
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
An associate degree or at least 5 years experiences in the field of office administration in lieu of the degree
Demonstrable working knowledge/experience in the field of supporting Programme/Project Management
Demonstrable working knowledge/experience in the field of multinational organizations
Experience in administrative assistance in a Portfolio Programme and Project Management environment
Experience with public sector office environments
Experience with private sector office environments
DUTIES/ROLE:
Support the MSIF PDs/Ps and the Branch Head in maintaining a comprehensive knowledge and oversight over the planning and execution of all Programmes and Projects throughout the Infrastructure Portfolio
Support the Branch by providing a Secretariat function regarding all key stakeholder engagement with ACO Nations and NATO HQ helping to liaise and facilitate information flow/exchange with appropriate counterparts throughout the Alliance
Support crossfunctional administration regarding MSIF Infrastructure Programmes and ACT processes and procedures
IKM support and manage an effective and efficient Branch IKM (Share Point EDMS TRANSNET mailboxes) to enable full and timely accessibility to all relevant Management and Governance documents
Enable induction of new staff members (course/training coordination IT account/access/equipment coordination
Support to management and administration of Branchrelated meetings (Branch/ Programme/ Portfolio/ Budget)
Support to Branch Tasker Tracker requirements
Support to the Investment Committee staffing process
Support to Programmes (Configuration/administration of key Programme documents)
Support to the preparation and administration (including ACT and Host Nation coordination) of the Annual NATO Infrastructure Conference for all NATO Member Nations (200 PAX)
Support in engagement & communication to the broader NATO Infrastructure Community of Interest throughout the year (in between conferences)
Support in the creation of MSOffice products for internal and external reporting
Other administrative tasks as required
Coordinate and contribute to the activities of MSIF Infrastructure PDs/PCs
Support Branch and COTR(s) in CTR administration
Performs additional tasks as required by the COTR related to the LABOR category
Demonstrable working knowledge/experience in the field of supporting Programme/Project Management
Demonstrable working knowledge/experience in the field of multinational organizations
Experience in administrative assistance in a Portfolio Programme and Project Management environment
Experience with public sector office environments
Experience with private sector office environments
DUTIES/ROLE:
Support the MSIF PDs/Ps and the Branch Head in maintaining a comprehensive knowledge and oversight over the planning and execution of all Programmes and Projects throughout the Infrastructure Portfolio
Support the Branch by providing a Secretariat function regarding all key stakeholder engagement with ACO Nations and NATO HQ helping to liaise and facilitate information flow/exchange with appropriate counterparts throughout the Alliance
Support crossfunctional administration regarding MSIF Infrastructure Programmes and ACT processes and procedures
IKM support and manage an effective and efficient Branch IKM (Share Point EDMS TRANSNET mailboxes) to enable full and timely accessibility to all relevant Management and Governance documents
Enable induction of new staff members (course/training coordination IT account/access/equipment coordination
Support to management and administration of Branchrelated meetings (Branch/ Programme/ Portfolio/ Budget)
Support to Branch Tasker Tracker requirements
Support to the Investment Committee staffing process
Support to Programmes (Configuration/administration of key Programme documents)
Support to the preparation and administration (including ACT and Host Nation coordination) of the Annual NATO Infrastructure Conference for all NATO Member Nations (200 PAX)
Support in engagement & communication to the broader NATO Infrastructure Community of Interest throughout the year (in between conferences)
Support in the creation of MSOffice products for internal and external reporting
Other administrative tasks as required
Coordinate and contribute to the activities of MSIF Infrastructure PDs/PCs
Support Branch and COTR(s) in CTR administration
Performs additional tasks as required by the COTR related to the LABOR category
Employment Type
Full Time
Key Skills
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