Head of Administrati....
Head of Administration A Professional Institute
Posted on :
07-12-2023
Employer Active
1 Vacancy
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Job Description
Req ID : 2389881
Vacancy: HEAD OF ADMINISTRATION (a professional institute)
SUMMARY
Our client is an association of medical professionals across the West African region.
This role requires the expertise of a resultsdriven and ethical head of administration with strong leadership skills to manage and improve the efficiency of the College. Major duties will include managing College staff guiding operating methods monitoring budgets improving information systems and exam administration overseeing human resource requirements and developing operating procedures and policies .
KEY RESPONSIBILITIES
Overseeing daytoday operations of the College
Develop and implement policies and procedures to ensure the smooth functioning of the organization
Plan and coordinate administrative procedures and systems and devise ways to streamline and automate processes
Prepare manage administrative budget and monitor operating expenses
Oversee facilities services maintenance activities and negotiate contracts and agreements with vendors
Oversee recruitment and employee development (staff training) at the College
Ensure that policies and procedures are followed by all departments
Ensure that each department has adequate resources to perform its responsibilities effectively
Coordinate activities between departments to ensure efficient workflow and achieving the objectives of the College
Lead organizational efforts to promote ethics and compliance with laws in all business practices
Participating in events to promote the objectives of the organization s mission awareness and increase membership
Manage personnel management and administration appraising performance
Collaborate with IT unit to optimize technology systems and infrastructure
Monitor and evaluate administrative processes identifying areas for improvement
Coordinate and oversee the implementation of a quality management system
Devise viable means that would enhance the funds of the organization
MINIMUM REQUIRED JOB SPECIFICATIONS
Academic and Professional
Bachelor s degree in business administration or or any similar field.
Masters/postgraduate and/or professional qualifications such as an MBA would be an added advantage
Experience:
Minimum of 7 to 12 years of experience in administration and personnel management
Proven experience in administration from a professional institute
Indepth understanding of office management procedures and departmental policies
Familiarity with financial and facilities management principles
Proficient in MS Office and savvy in latest IT software programs and applications
Analyticalminded with problemsolving skills
Excellent organizational and multitasking abilities
Good communication skills
Superior problem solving skills
Strong leadership qualities
Broad knowledge of business departments and their functions
Strategic thinker
Budget management experience
Peoplemanagement skills
SOP development and implementation
Knowledge on Quality Management system
Knowledge on ISO certification
Functional Competencies
Skills:
Strategy
Leadership
Communication
Organization
Timemanagement
Problemsolving
Peoplemanagement
Administrative
Operations
IT savvy
Critical thinking
Change management
Decisionmaking
Knowledge:
Office administration
Process management
Professional institute operations
Coordinating departments
Budget administration
Stakeholder management
Quality Management System
ISO certification
Attributes:
Teamwork and collaboration
Result oriented
Selfmotivated
Proactive
Dynamic
Selfstarter
Entrepreneurial
Application
Interested and qualified applicants should send CVs to using WAHAD23 as subject
Employment Type
Full Time
Key Skills
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