Group Assistant

Budapest is the host to KPMG Global Services Hungary (KGSH) KPMGs international compliance services center which offers VAT compliance and Accounting solutions and multicultural compliance professionals who can provide coverage in more than 40 countries with relevant language and technical skills.

What we offer:

• Flexible working hours and home office opportunity
• 3 paid days for volunteering and CSR activities
• Private health care coverage including dental services (Medicover)
• Group life and accident insurance
• iPhone14 with subscription
• Cafeteria (including MOL Limo and MOL Bubi)
• Compensation for longdistance commutes (for those who commute to work from outside the city limits)
• Indepth professional training from beginner to advanced level
• Regular English and Hungarian courses
• Fast development opportunity in a multicultural Big4 environment
• Online and offline sports opportunities
• Relocation support for foreign candidates

Main responsibilities:

• Provides employee permanent entrance cards to all KGSH staff when joining the firm programmed with valid alive and gradebased entry accesses.
• Lost and Stolen entry cards to be reported to the NITSO and provide new one for the employees.
• Handle temporary cards and followup on them so that they are returned.
• Register all incoming visitors clients and inform the host as soon as possible.
• Provide temporary card to the visitors if needed.
• Prearrange rooms for welcome visitors (check cleaning and refill mineral water catering as by default) serve visitors with coffee/tea (using an external hostess if necessary) arrange wifi code call AVtech assistance if needed keep undisturbed period for time of visitor meeting.
• Help serving sandwiches during client meetings or events. Makes coffe and tea for the attendees.
• Processing of external mail inbound and outboundincoming courier/international courier items.
• Providing backup to Group Admins assistants in the following tasks:
• Manage and keep databases (EMS4 CMMS) and contracts updated in internal systems
• Issue and distribute outgoing invoices
• Upload incoming invoices into the AP Workflow system and follow up on them until payment.
• Provide andministrative support and arrange daytoday operations of the office (eg. handling incomingoutgoing postcourier mails ordering stationery KGSH infomailbox management)
• Responsible for coping with requests and troubleshooting for teams where issues occure
• Travel arrangements (flights and accomodation) for colleagues and potential new joiners from abroad
• Involvment in the organization of certain events/client meetings which include sending out invitations booking venue and ordering catering
• People in this position ocassionally get in touch with other departments within KPMG also other KPMG firms internationally.

Professional experience:

• 12 years of experience in administrative support is an advantage
• English working proficiency
• Exceptional communication and interpersonal skills
• College/University degree
• Advanced excel knowledge
• Precision and accuracy able to work individually flexibility
• Good problem solving skills and reliability