Project Administrator

Company Overview

Our client has been delivering original, relevant designs that work in the real world consistently for nearly 40 years. They are a full-service land planning and architectural design firm with offices in Orange County, Los Angeles, Sacramento, and the Bay Area—and trusted by agencies, builders and developers for the collaborative creation of projects rich in diversity, inventiveness and forward-thinking solutions.

Job Summary

As a liaison between departments, the Project Administrator bridges communication gaps and assists in the day-to-day operations of the teams and their projects.

This is a unique opportunity to be a part of a creative environment where you can grow and contribute to a fast-paced, award-winning land planning and architectural design firm.

Key Responsibilities:

• Coordination:
  • Email management
  • Schedule management
  • Virtual meeting setup and preparation
  • Travel arrangements
  • Provide daily administrative support to team

• Project administration:
  • Manage Supervisors’ schedules
  • Liaison with Accounting Department / Contracts - Budget management
  • Project status reports
  • Client project lists
  • Monthly team projection reports
  • Team timecard review

• Contracts:
  • Provide support to internal Contracts Team
  • Assist with internal review of contracts
  • Review and finalize documents for distribution
  • Update internal project tracking system and budget software

• Communication:
  • Client emails
  • Internal emails
  • Engage with and support other administrators as a team

Desired skills and experience:

• Detail-oriented with the ability to multi-task
• Organized and good with follow-through
• Ability to assess and reprioritize needs as they arise
• Personable and engaging
• Up for a challenge – no task is too big or too small
• Proficiency in Microsoft Office Suite
  • Bluebeam, PlanGrid and Procore is a plus but not required