Office Coordinator
Office Coordinator
Posted on :
16-11-2023
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
16-11-2023
Job Description
Req ID : 2332508
Who We Are:
Viega is an expert in healthy drinking water in buildings and one of the key technology leaders in the installation sector. As a quality-focused family business employing almost 5000 people, the company has over 120 years of experience in building technology. Our role is to maintain and develop drinking water hygiene, energy efficiency, comfort, and safety in buildings. Our ten locations around the world lay the foundations for our success. Production is concentrated in four German facilities. Tailored solutions for local markets are made in the USA, China, and India. Installation technology is the company's core expertise and the force constantly driving its growth. In addition to pipeline systems, our portfolio includes pre-wall and drainage technology; in total, our range encompasses more than 17,000 products. A wide range of complementary services completes our offering.
What You Will Do:
Th Office Coordinator will be responsible for receiving and distributing incoming/outgoing mail; answering a multi-line telephone; providing callers with information; greeting visitors; performing administrative/office duties; maintaining absence/travel reports; scheduling, organizing, and coordinating meetings, conference calls and special events; scheduling and making travel arrangements; providing inter-departmental support; maintaining, tracking, stocking and ordering office supplies; maintaining upkeep of kitchen and conference rooms; and providing support on special projects as needed.
Responsibilities:
Viega is an expert in healthy drinking water in buildings and one of the key technology leaders in the installation sector. As a quality-focused family business employing almost 5000 people, the company has over 120 years of experience in building technology. Our role is to maintain and develop drinking water hygiene, energy efficiency, comfort, and safety in buildings. Our ten locations around the world lay the foundations for our success. Production is concentrated in four German facilities. Tailored solutions for local markets are made in the USA, China, and India. Installation technology is the company's core expertise and the force constantly driving its growth. In addition to pipeline systems, our portfolio includes pre-wall and drainage technology; in total, our range encompasses more than 17,000 products. A wide range of complementary services completes our offering.
What You Will Do:
Th Office Coordinator will be responsible for receiving and distributing incoming/outgoing mail; answering a multi-line telephone; providing callers with information; greeting visitors; performing administrative/office duties; maintaining absence/travel reports; scheduling, organizing, and coordinating meetings, conference calls and special events; scheduling and making travel arrangements; providing inter-departmental support; maintaining, tracking, stocking and ordering office supplies; maintaining upkeep of kitchen and conference rooms; and providing support on special projects as needed.
Responsibilities:
- Receives and distributes all incoming/outgoing mail, including UPS and FedEx shipments; creates shipping/address labels; ensures UPS schedule and communications are maintained and updated in the computer system.
- Answers multi-line telephone and directs caller to appropriate personnel/extension; transfers caller to voice mailbox when personnel is unavailable.
- Provides caller with information such as company address, directions to company location, company fax numbers, company website, and other related information as needed/requested.
- Greets visitors and has them sign in; contacts appropriate personnel to meet with visitors.
- Performs general administrative/office duties including, but not limited to, filing, photocopying, faxing, collating, completing forms, answering/returning emails and phone calls, preparing PowerPoint slides, and other correspondence as needed and/or requested.
- Maintains and communicates multi-facility absence/travel reports.
- Schedules, organizes, and coordinates meetings, conference calls, and special events.
- Schedules and makes arrangements for conferences, travel, hotel, and rental car for candidates, customers, vendors, out-of-state employees, Excom, etc. as needed and/or requested.
- Maintains, tracks, stocks, and orders all office supplies daily, including but not limited to coffee, nameplates, purified water, and special orders as needed.
- Maintains cordial relationship with building management to ensure satisfactory building maintenance and services; submits maintenance work order requests and ensures follow-up and resolution.
- Responsible for the distribution and collection of office keys/badges; validates visitor passes; ensures compliance with parking lot procedures.
- Maintains/cleans kitchen areas and conference rooms.
- Provides support on special projects as needed and/or requested, including but not limited to Mini-Boot Camp, EXCOM, HR, Marketing, Accounting, Technical Marketing, and Social Committee projects/events.
- May assist with expense reconciliation
- Performs other duties as required and/or assigned.
- Basic knowledge of computer programs including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Access, Internet
- Knowledge of office practices
- 10-key skills
- Excellent oral and written communication skills
- Ability to carry out basic instructions in written and verbal form
- Ability to work independently on assigned tasks as well as to accept direction on given assignments
- Ability to operate a multi-line telephone system
- Ability to multi-task
- Ability to prioritize and resolve problems Education, Certification/License & Work Experience
- 2-3 years of related office administrative experience
- $39,520 - $52,000
Employment Type
Full Time
Key Skills
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