Programme Analyst Standardization
Posted on :
25-10-2023
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1 Vacancy
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Job Description
Req ID : 2324288
Programme Analyst Standardization
Working Location: Norfolk, VA, USA
Security Clearance: NATO Secret
Language: High proficiency level in English language
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
Education: Bachelor s University degree in a related field or degree and general experience of project management and capability development
Experience: Within the last ten (10) years:
Minimum of five (5) years of experience in Programme/Project Management experience within a complex, diverse and dynamic environment, preferably using PRINCE2 or PMI methodology
Experience in the field of capability development processes related to national / NATO military programme development and/or acquisition phases
Experience in the field of programme management to include standardization, reporting, risk management, benefits realization, information management, process development and mentoring & coaching
Minimum of two (2) years experience working with the NATO Common Funded Capability Delivery Governance Model for capability development and implementation
Minimum of two (2) years experience working in a multinational organization or NATO Command Structure (NCS) / NATO Force Structure (NFS) and familiarity with NATO agencies role in capability development and implementations
Minimum of two (2) years experience in a Programme Management Office function executing quality management
Minimum of two (2) years experience in the development of standards, processes, quality assurance and best practices
DUTIES/ROLE:
Develop and maintain reporting process for ACT Capability Development;
Incorporating governances reporting requirements into management reporting processes;
Ensure quality of reporting is in line with reporting requirements;
Facilitate management reporting towards governance through Capability Management Function framework;
Report programme status to boards - timely and accurate information focused on decision-making;
Develop and maintain a single comprehensive picture of the enterprise (programme management dashboard, balanced scorecard);
Provide a single source of truth for reporting - single report/data feed - consolidated/aggregated reports to different audiences;
Assists in the accurate identification and capture and codification of Programme related benefits;
Produce, implement and maintain and pan-programme benefits realization SOP with supporting management products for governance;
Provide support to the production of, and implementation of, programme related Programme Benefits realization plans;
Assist in the production and maintenance of Benefits related management products;
Support the timely review and reporting of benefits-related information;
Cross-reference benefits realization to risk and issue management and reporting;
Support mentoring on CD process
Support mentoring on CD tools
Coaching
Ensure CD training is in line with processes and tools used
Collect lessons from CD branches through the usage of appropriate tools;
Analyse and assess collected Lessons through appropriate processes;
Periodically report lessons to CD leadership in line with ACT and NATO LI/LL process;
Develop, define and maintain processes, methods and approaches;
Capture best practices in Programme Management and incorporate into CD department;
Propose tools ensuring collaborative working across team, department and organization boundaries;
Develop directives and tailoring/flexing guidelines for standards, methods and approaches;
Develop templates;
Incorporate Lessons Identified (LI) to appropriate documentation and inform directives according to taxonomy;
Ensure standardization providing links to other standards;
Collate post-programme/project reviews and analyse lessons;
Undertake trend analysis - through both internal and external monitoring/reporting;
Develop and Assess Information management processes;
Hold master copies of all programme information (custodians of the information repository);
Establish and administer programme baselines;
Control the issue of programme products and deliverables;
Establish and maintain the index to an electronic library of programme information;
Manage archives of programme documentation;
Advise on PPM tools/software;
Develop and Maintain structured, user-friendly web-based applications (PMO Branch Website and Dashboards) utilizing the NATO Intranet;
Continually analyse the applications and recommend changes and required resources to ensure optimal functionality;
Provide automation tools within the applications that allow the production of required reports in order to support the information needs of internal and external entities on various command levels;
Improve synergies and integration with related Enterprise Information Management tools;
Analyse PMO business processes concerning Information Management and recommend improvements;
Act as the focal point for the management and improvement of PMO web applications;
Develop and deliver user guides for the applications;
Establish and maintain an efficient two-way flow of information between the programmes and their projects, regarding risk handling and escalation;
Establish and maintain the programme Standard Operating Procedure (SOP) and risk register;
Monitor programme risk register to ensure that all risks have a nominated owner and actioner;
Monitor programme risk register to ensure that the agreed risk mitigations are planned, resourced and implemented;
Support sharing of risk registers with supplier community;
Advise on risk mitigation and contingency planning;
Facilitate risk escalation to higher authority (e.g. strategic/business management).
Employment Type
Full Time
Key Skills
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