Executive Assistant to Chief Operating Officer

This is a remote position.

The Executive Assistant to the COO will play a crucial role in assisting the COO in various administrative tasks and ensuring the smooth operation of the executive office.

Requirements

This role requires a candidate with strong organizational skills, excellent communication, and a proactive approach to managing executive-level responsibilities.

• Administrative Support: Provide high-level administrative support to the COO, including managing their calendar, scheduling meetings, and making travel arrangements.

• Communication: Handle incoming and outgoing communication on behalf of the COO, including email correspondence and phone calls. Maintain discretion and professionalism in all interactions.

• Document Management: Prepare, proofread, and edit documents, reports, and presentations using Google Suite and Microsoft Office Suite (Word, Excel, PowerPoint). Ensure documents are accurate, well-organized, and in line with company standards.

• Meeting Coordination: Arrange and coordinate meetings, conferences, and video calls. Prepare meeting agendas, take minutes, and distribute meeting materials as needed.

• Information Management: Organize and maintain electronic and physical files, ensuring easy retrieval of documents and information as required.

• Project Support: Assist in managing and tracking projects and initiatives as directed by the COO. This includes follow-up on action items, tracking project progress, and reporting.

• Data Analysis: Utilize Microsoft Excel to create spreadsheets, analyze data, and generate reports for the COO, providing insights to support decision-making.

• Event Planning: Assist in planning and coordinating events and functions, both internal and external, that involve the COO's participation.

• Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain a high level of professionalism and ethics.

Qualifications:

• Proven experience as an executive assistant or in a similar role, supporting C-level executives.

• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

• Proficiency in Google Suite

• Exceptional organizational and time management skills.

• Strong written and verbal communication skills.

• Attention to detail and a high degree of accuracy.

• Proactive and able to anticipate the needs of the COO.

• Ability to work independently and handle multiple tasks simultaneously.

• Discretion and trustworthiness to handle sensitive information.

• A professional and friendly demeanor.

Education:
A Bachelor's degree in a related field is preferred but not required.

Benefits

• Competitive Paid Time Off
  
• 9 Paid Holidays
  
• Education Assistance
  
• Health/Medical Insurance
  
• Health Care Flexible Spending Account Plan
  
• Short-term and Long-term Disability
  
• Life and Accidental Death & Dismemberment
  
• Dental and Vision
  
• 401 (k) Retirement Plan with up to 4% matching
  

This role requires a candidate with strong organizational skills, excellent communication, and a proactive approach to managing executive-level responsibilities. Administrative Support: Provide high-level administrative support to the COO, including managing their calendar, scheduling meetings, and making travel arrangements. Communication: Handle incoming and outgoing communication on behalf of the COO, including email correspondence and phone calls. Maintain discretion and professionalism in all interactions. Document Management: Prepare, proofread, and edit documents, reports, and presentations using Google Suite and Microsoft Office Suite (Word, Excel, PowerPoint). Ensure documents are accurate, well-organized, and in line with company standards. Meeting Coordination: Arrange and coordinate meetings, conferences, and video calls. Prepare meeting agendas, take minutes, and distribute meeting materials as needed. Information Management: Organize and maintain electronic and physical files, ensuring easy retrieval of documents and information as required. Project Support: Assist in managing and tracking projects and initiatives as directed by the COO. This includes follow-up on action items, tracking project progress, and reporting. Data Analysis: Utilize Microsoft Excel to create spreadsheets, analyze data, and generate reports for the COO, providing insights to support decision-making. Event Planning: Assist in planning and coordinating events and functions, both internal and external, that involve the COO's participation. Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain a high level of professionalism and ethics. Qualifications: Proven experience as an executive assistant or in a similar role, supporting C-level executives. Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Proficiency in Google Suite Exceptional organizational and time management skills. Strong written and verbal communication skills. Attention to detail and a high degree of accuracy. Proactive and able to anticipate the needs of the COO. Ability to work independently and handle multiple tasks simultaneously. Discretion and trustworthiness to handle sensitive information. A professional and friendly demeanor. Education: A Bachelor's degree in a related field is preferred but not required.