Document Controller

Job Responsibilities 1 Principal Accountabilities • Coordinates all activities related to the Document Control procedure. • Maintains the documents and drawings in the Document Control office under safe. • Receives all type of contract documents, correspondence, tender, legal and same to shall circulated to concerns recipients and departments. • Inputs document data into the standard registers ensuring that the information is accurate and up to date Job Responsibilities 2 1. Document Management and Administration Support • Ensures to follows and understand well organized standard hierarchical folder structure for all projects. • Encodes document data into the standard registers ensuring that the information is accurate and up to date. • Frequent follow up on documents status and outstanding items with project team and with external parties. • Ensures proper understanding of all client procedure, requirement on documentation perspective to put in place and follow accurately without any discrepancy • Prepares and follow project defined transmittal to client, consultant, sub-contractor and other external parties • Ensures that document are quality checked before transmitting, submitting to internal & external parties to avoid any discrepancy • Ensures project comments are received, sent and tracked and the methods how incorporated comments are filed and traced in an effective way • Ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the internal department or to external stakeholder/parties to avoid rejection/confusion. • Monitors and ensures that the latest revision of all documents are available in project and distributed to all concerned parties • Ensures proper monitoring of supersede old documents when new revision issued, able to know how superseded document are processed and what are the steps followed further • Follow the procedures and develop to register construction related documents, maintain Logs accurately on daily basis • Ensures proactiveness in retrieving documents like, reports, correspondence are required by project director, project manager or higher management