EA to CEO

Executive Assistant to the Chief Executive Officer Ennea Solutions is looking for an Executive Assistant to support the Chief Executive Officer (link removed) This role requires to coordinate and manage executive scheduling, prepare and organize important legal, strategic materials and plans. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion. Responsibilities Provide coordination, monitoring, and communication of projects and programs managed by the CEO Office (CEO). Assist in CEO activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders. Serve as a primary point of contact between the Office of the CEO and all other groups, including helping to coordinate the work of the different groups and providing administrative support. Assist the CEO in the development of presentations and white papers for internal and external audiences. The EA are counted on to conduct research, analyze findings and report on them to others. Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up. Ability to be flexible in a changing work environment. Ability to work independently and collaboratively. Routinely perform a wide variety of support duties. Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages. Sort and triage mail; maintain e-mail and other address directories. Compose and prepare letters relating to routine correspondence for the CEOs signature. Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate. Prepare, reconcile, and submit expense reports. Maintain paper and electronic filing systems. Maintain confidential and sensitive information. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. The Ideal Candidate Is A detail-oriented self-starter and orientation towards the technology and technology tools. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Google Suite. Quick to learn new platforms. Someone who exhibits sound judgment with the ability to prioritize and make decisions. Energetic and eager to tackle new projects and ideas. Comfortable interacting with high-level executives. A team player capable of cultivating productive working relationships across the firm. Resourceful, can-do attitude. Ability to handle multiple projects in a busy, fast-paced environment and meet frequent and competing deadlines. Skillset And Background Masters in Business administration and Bachelors in Engineering preferred. Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). Exceptional writing, editing, and proofreading skills. Excellent organization and time-management skills.