Office Assistant/ Secretary (m/f) 100%, Zug

For our Client, an international company based in Zug, we are looking for a qualified and motivated professional as

Office Assistant/ Secretary

Tasks

Ensure smooth functioning of the office:

• Taking care of office supplies inventory
• Liaison with service providers to ensure proper office functioning, e.g. cleaning, technical services, etc

Assisting the management and colleagues in:

• Travel bookings, reservations, arrangements and participation in various events
• Managing emails, eg. checking, forwarding, replying, other business correspondence
• Working with/ maintaining various administrative spreadsheets, e.g. personnel absence, expense and credit card reports, etc
• Assisting and welcoming visitors and guests
• Working with formal correspondence
• Planning and scheduling of business appointments, meetings and events
• Document management on paper and in electronic form. Develop and implement organised filing/ registration system
• Miscellaneous other office-related tasks, including general support to staff and management

Requirements

• Several years of on-site comparable experience in Switzerland
• Fluent in English and Russian, at least conversational German language, both spoken and written
• Positive, friendly and can-do, proactive attitude
• Able to prioritise and multitask
• Excellent written and verbal communication skills
• Strong organisational skills and attention to details
• EU/EFTA-passport or a valid permit to working in Switzerland