Administrative Assistant

Job Summary:

Under limited direction, this position is accountable for contributing to the efficiency of divisional operations through the performance of various administrative functions.

This position reports to a senior vice president of the company and may provide leadership to the divisional administrative team.

Responsibilities:

Handle and disperse appropriate matters (i.e. email, memos, inquiries) to conserve superiors time or organize such material for the officer to expedite resolution

Provide the senior vice president with complete and timely background information on all telephone calls and correspondence

Inform senior vice presidents' staff or other parties of relevant information as appropriate

Handle highly confidential information with prudence and care

Manage preparation of materials for executive level meetings, conferences and forums

Prepare and manage complex correspondence and memos

Perform administrative duties such as typing, filing, scheduling, calendar management, travel arrangements, etc.

Research and analyze information and prepare reports, as appropriate

Obtain information, status reports, or answers on various business matters, inquiries or projects as directed

May serve as liaison/coordinator for special cross-divisional projects or workgroups

Plan and coordinate divisional events

Qualifications/Education/Experience:

Prefers seven (7) + years of prior administrative experience

Additional licensing, certifications, registrations

Knowledge:

Prefers knowledge of superior's area of responsibility

Skills and Abilities:

Requires ability to type 60+ wpm

Requires excellent oral and written communication skills

Requires excellent PC skills, particularly in MS Office

Requires excellent organizational skills

Requires excellent interpersonal skills

Requires strong conflict resolution skills

Requires the ability to effectively interact with all levels of the organization