Executive Assistant - Administrative

Job Title: Executive Assistant Administrative

Location: San Francisco, CA 94143

Duration: 5+ Months

Job Description: Please attach your Updated Resume and if agreed, please reply: "Yes, I Confirm"

Job Function Summary:

• Involves providing administrative oversight for an executive, including complex calendaring and coordination of communications and pertinent data among a group of the executive's subordinate management staff.
• Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

Knowledge, Skills and Abilities

• Combination of education and experience in providing and managing administrative support to a Department Chair, Director, or Senior Faculty members REQ
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies. REQ
• Proven ability to manage complex calendars, prioritizing activities and responsibilities to meet deadlines in an environment of frequent interruptions and changing and competing priorities. REQ
• Knowledge of University constituencies, organizational structure, policies, and procedures. Pref
• Previous experience as Executive Assistant providing support to a high level position requiring discretion and judgment in daily activities REQ
• Exquisite attention to detail; generation of error-free documents; proof-reading of documents REQ
• Thorough knowledge of common organization-specific and other computer application programs. REQ
• Analytical / problem-solving skills. REQ
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. REQ
• Strong service orientation. REQ
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies; both verbally and in writing. REQ
• Strong skills in analyses and complex problem-solving; Ability to analyze problems, determine solutions, and make decisions based on relevant information and established procedures REQ
• Demonstrated ability to communicate and interact with professionalism, courtesy, and good judgment in person, in writing, and by telephone. REQ
• Ability to multi-task with demanding timeframes. REQ
• Ability to use high-level discretion and maintain a high level of confidentiality. REQ
• Experience with preparation of communications including office announcements, PowerPoint presentations, agendas for meetings and reports REQ
• Ability to generate a range of creative solutions to business challenges. PREF
• Experience with drafting and distributing newsletter PREF

Education, Licenses and Certifications:

• BA/BS degree with a major in a related field and 5-7 years of experience in administrative/executive assistant experience or administrative analysis or operations research in a university and research environment; or an equivalent combination of education and experience in complex, dynamic environment REQ