Office Manager

Office Manager

Perform receptionist duties: greet visitors, and answer and direct phone calls

Receive and sort incoming mail and deliveries, and manage outgoing mail

Support management with onboarding employees.

Submit IT tickets (New Joiners Laptop, Software Requests, Custom Emails, FTP, etc.)

Oversee and support all administrative duties in the office and ensure that office is operating smoothly

Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

Maintain and stock supplies in supply cabinet and breakroom

Contact Office Vendors when necessary

Assist with office layout planning and office moves

Create badges and authorize access to the building

Validate ITAR compliance (when necessary)

Upload and Track all ITAR cases for audit purposes

Ensure maintenance of office is done on a regular basis (HVAC, pest, etc.)

Keep bull pen organized and clean for seating

Work directly with management on building updates or marketing installs

Follow up on payment delays and payment procedures.

Follow approval policies to push Purchase Requisition creation.

Connect with the Requisition team regularly to ensure a smooth process.

Audit Quotes to ensure accuracy

Enter order details (e.g. vendors, quantities, prices) into internal databases

Create Purchase Requisitions and update Trackers

Gather approvals from all levels of management for TPC Extensions, Rate Changes, or updating Vendors

Other functions to be determined at any time by immediate supervisor.