Executive Assistant (m/f/d)

We are DONE!Berlin, an international consultancy specialising in helping fast-growing companies of all sizes navigate the ever-changing world of work. Among other things, we help our clients to attract the best talent for their company.

For our client Parcelly, we're looking for a great match that can fill the Executive Assistant position (m/f/d).

About Parcelly

Parcelly is a Series-A funded scale-up with large blue-chip accounts in the UK and the US. We are expanding in Europe and and we need your help. Our product is a powerful solution that allows bricks and mortar businesses to activate any redundant space as storage space for a variety of e-commerce and logistics needs.

Join us to disrupt the worlds of first and last-mile logistics and of e-Commerce, with a business model that complements any online retail and logistics businesses worldwide by boosting customer experience, and operational efficiencies, and delivering a positive environmental impact.

Tasks

The Role

In this role you will provide high-level administrative support to the CEO and other Executive Committee members (CFO, CTO, COO). Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. You will also serve as a liaison to the board of directors and senior management teams.

Responsibilities

• Sustain a daily overview of calendars, meetings, and events, organize complex calendars and schedules; Support executives in arranging travel and accommodations
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Support the executives in drafting and preparing correspondence for internal announcements, board meetings, and organizations that the executives are involved with; perform additional duties as assigned by executives
• Assist in preparing and managing presentations and decks if required; complete ad-hoc projects as reasonably assigned
• Conserve the Executives time by reading, researching, collecting, and analysing information as needed, proactively, and in advance

Requirements

• Bachelor's degree desirable
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Strong organizational skills, assertiveness, service orientation, flexibility and proven ability to meet deadlines
• Ability to act independently, time management skills and on one's own responsibility
• Excellent communication and C2 English speaking skills

Benefits

• Modern facilities and top equipment
• The best-serviced office spaces available (e.g. WeWork, , Industrious, Clockwise)
• Share Option Program (Subject the T&C)
• Pension contributions
• Remote work options
• Flexible work hours

Parcelly is a proud equal opportunities' employer. We are committed to a diverse and inclusive working environment and therefore base all our employment selection decisions, within all aspects of our business, on experience, skill, and integrity. We strongly encourage applicants from all walks of life to apply for our positions, irrespective of age, sex, gender identity, disability, sexual orientation, race, religion, etc.