Admissions Executive

The primary mission of the Admissions Executive is to ensure that the administrative formalities for the enrollment of students run smoothly. This role handles multiple student applications simultaneously and at all different points in their enrollment journey. This requires process discipline and a keen eye for details and procedures. The Admissions Executive (Specialist) role is critical in ensuring that first impressions of the school are positive.

RESPONSIBILITIES

• Management of the administrative files for enrollments:
  

• Manage student s enrollment applications (validation of required documents, surveys, admission committees, communication with parents)
  

• Prepare and follow up student pass requests
  

• Manage the files of Singaporean students (Ministry of Education files)
  

• Update the student database
  

• Liaise with different IFS departments: pedagogical secretariats, finance, GAIN
  

• Parent RelationshipManagement:
  

• Be the central point of contact to onboard and welcome prospective and/or enrolling families (by phone and by appointment)
  

• Advise families regarding educational opportunities and options, admission s process and other requirements, policies and procedures, as appropriate.
  

• Perform campus visits in support of the Parent Relations specialist
  

• Schedule visits to both campuses in support of the Parent Relation Specialist
  

• Assit in the organisation of events to welcome new families (in August and in January)
  

• Provide support during Open Houses (4 times/year) and Virtual Open Houses (4 times/year): welcome, tours, answers to Q&A, etc
  

• Be present at internaland external events (trade fairs, visits,...)
  

• Management of reporting related to admissions activity :
  

• Manage and coordinate the Admission Commissions(monthly meeting)
  

• Report enrollment numbers on a regular basis, enrollment requests, IFS demographics, key trends and family feedback.
  

• Sett up and monitoring teh SalesForce Admission Dashboard and EDUKA tables.
  

• Contribute to the continuous improvement of the process:
  

• Ensure that information and forms on the website are up to date
  

• Identify and follow up on improvements to be made to Eduka to facilitate the proper management of registrations (participate in the testing of the tools)
  

• Participate in the management of ad hoc continuous improvement projects as requested by management
  

• Proficiency in computer office software
  

• Knowledge of database management software (Eduka, CRM)
  

• Proficiency in French and English required
  

• Great interpersonal skills with a focus on client servicing
  

• Permanent contract, on the basis of a full time of 42 hours per week
  
• International Medical insurance covering maternity, dental, optical serious illness and much more.
  
• School fees reduction as well as a free after day care for children enrolled in IFS.
  
• 40 days annual leave
  

MISSION

La mission principale de la personne charg e des admisisons est de veiller au bon d roulement des formalit s administratives pour linscription des tudiants. Ce r le consiste traiter simultan ment de multiples demandes d tudiants tous les stades de leur parcours dinscription. Cela exige de la rigueur dans les processus et un sens aigu des d tails et des proc dures.

Ce r le est essentiel pour garantir que la premi re impression de l cole est positive.

RESPONSABILIT S

• G rer les demandes dinscription des l ves (validation des documents requis, enqu tes, comit s dadmission, communication avec les parents).
  

• Pr parer et suivre les demandes de laissez-passer pour les tudiants
  

• G rer les dossiers des tudiants singapouriens (dossiers du Minist re de lEducation)
  

• Mettre jour la base de donn es des tudiants
  

• Assurer la liaison avec les diff rents d partements de lIFS : secr tariats p dagogiques, finances, GAIN.
  

• Etre le point de contact central pour laccueil et lint gration des familles (par t l phone et sur rendez-vous).
  

• Conseiller les familles sur les possibilit s et les options ducatives, le processus dadmission et les autres exigences, politiques et proc dures, le cas ch ant.
  

• Effectuer des visites de campus en soutien au sp cialiste des relations avec les parents.
  

• Organiser des visites sur les deux - campus en soutien au sp cialiste des relations avec les parents.
  

• Participer lorganisation d v nements pour accueillir les nouvelles familles (en ao t et en janvier).
  

• Apporter son soutien lors des journ es portes ouvertes (4 fois/an) et des journ es portes ouvertes virtuelles (4 fois/an) : accueil, visites, r ponses aux questions/r ponses, etc.
  

• tre pr sent aux v nements internes et externes (salons, visites,...)
  

• Piloter et coordonner les Commissions d Admission ( mensuel)
  

• Faire des reportings r guliers sur les effectifs, les demandes d inscriptions, la d mographie de l IFS
  

• Mise en place et suivi de tableaux de bord
  

• S assurer de la mise jour des informations et formulaires du site internet soient jour
  

• Identifier et suivre les am liorations apporter sur Eduka pour faciliter la bonne gestion des inscriptions (participer aux tests sur les outils)
  

• Participer la gestion de projet d am lioration continue ad hoc demand par sa Direction
  

COMP TENCES, EXP RIENCE ET FORMATION REQUISES

• Dipl me en Secr tariat, Assistance Administrative ou quivalent, ou exp rience sur un poste identique
  

• Ma trise des logiciels de bureautique informatique
  

• Aisance/connaissance des logiciels de gestions de base de donn es (Eduka, CRM)
  

• Ma trise du Fran ais et de l Anglais exig e
  

• Bonnes qualit s relationnelles
  

CONDITIONS DE TRAVAIL :

• Contrat dur e ind termin e
  

• Assurance m dicale internationale couvrant les frais de sant , optiques, maladie graves
  

• Temps plein de 42 heures par semaine
  

• 8 semaines de cong s annuels
  

• R duction des frais de scolarit et garderie gratuite pour les enfants inscrits l IFS