Bids and Contracts Specialist

ZOLL Medical Corporation, an Asahi Kasei Group company, develops and markets medical devices and software solutions that help advance emergency care and save lives, while increasing clinical and operational efficiencies.

With products for defibrillation and monitoring, circulation and CPR feedback, data management, fluid resuscitation, and therapeutic temperature management, ZOLL provides a comprehensive set of technologies that help clinicians; EMS and fire professionals and lay rescuers treat victims in need of resuscitation and acute critical care.

Job Summary:

The Bids and Contracts Specialist will have a key deliverable of increasing the efficiency and effectiveness of ZOLL s bid and proposal submission process, as well as customer contracts administration. This will involve coordination and collaboration with various internal departments and business units to ensure company procedures are followed in order to drive new business and secure awards.

Location: Runcorn

• Bachelors degree and experience with bid submissions (contract management is preferred but not required)
• Strong organizational and time management skills, able to excel in a deadline-driven environment
• Experience in creating and applying organizational legal, financial, and control standards when reviewing bids and contracts
• Excellent interpersonal skills, with a positive and reliable can-do attitude: ability to cooperate as a team player, meeting and understanding the needs of different stakeholders
• Capacity to utilize critical thinking to analyze complex procurement requirements relating to bids, special provisions, pricing, internal approvals, and terms and conditions to ensure compliance with appropriate laws, regulations and corporate policies
• Ability to manage multiple priorities simultaneously, set priorities and meet deadlines

Tasks

• Creation, coordination, implementation and maintenance of compelling proposals and bid responses ;
• Processing and reviewing contract requests, routing templates and supporting documentations to the appropriate negotiating team, ensuring all internal control and compliance obligations are adhered to;
• Obtaining required approvals and signatures;
• Entry of all executed contracts and associated communications, amendments, and exhibits into bids and contracts management database; preparation of ad hoc and recurring reports on key metrics to be delivered to business users as needed
• Ensuring the continuous improvement of all templates, playbooks, checklists.
• Capture, review/edit proposals and ensures all proposal schedules and deadlines are met
• Set up new/maintain existing applicable ISO-related documents and generate team related SOPs

Requirements

• Bachelor's degree and experience with bid submissions (contract management is preferred but not required) experience with bid submissions (contract management is preferred but not required)
• Strong organizational and time management skills, able to excel in a deadline-driven environment
• Experience in creating and applying organizational legal, financial, and control standards when reviewing bids and contracts
• Excellent interpersonal skills, with a positive and reliable can-do attitude: ability to cooperate as a team player, meeting and understanding the needs of different stakeholders
• Capacity to utilize critical thinking to analyze complex procurement requirements relating to bids, special provisions, pricing, internal approvals, and terms and conditions to ensure compliance with appropriate laws, regulations and corporate policies
• Ability to manage multiple priorities simultaneously, set priorities and meet deadlines