Personal Assistant

Personal Assistant

Summary: Our Client is in search of an experienced professional to function in the capacity of personal assistant. The PA will perform secretarial work and provide their executive with day-to-day administrative support and will play a pivotal role in helping the executive to make best use of their time with administrative and secretarial tasks.

Duties and Responsibilities:

• Acting as the point of contact among executives, employees, clients and other external partners
  

• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive s behalf
  

• Maintaining comprehensive and accurate records
  

• Managing information flow in a timely and accurate manner
  

• Organizing executives calendars and setting up meetings, including scheduling, sending reminders, prioritizing the most sensitive matters and arranging catering when necessary
  

• Formatting information for internal and external communication memos, emails, presentations, reports
  

• Answering phone calls in a polite and professional manner
  

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  

• Making travel and accommodation arrangements
  

• Racking daily expenses and prepare weekly, monthly or quarterly reports
  

• Overseeing the performance of other clerical staff
  

• Taking minutes during meetings
  

• Screening and direct phone calls and distribute correspondence
  

• Performing other duties as required
  

Requirements

The requirements listed below are representative of the Knowledge, Skill and/or ability required to perform this job satisfactorily

• Work experience as an Executive Assistant, Personal Assistant or similar role
  

• Excellent MS Office knowledge
  

• Outstanding organizational and time management skills
  

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  

• Excellent verbal and written communications skills
  

• Discretion and confidentiality
  

• PA diploma or certification is a plus