(Global Petroleum Gas) CEO Office Manager

• Coordination:
  
• Arrange the agenda of the CEO (incl. meetings, interviews, visits, occasions, and other activities)
  
• Organize and coordinate travel arrangements for the CEO, in terms of flight bookings, hotel, transportation, etc.
  
• Manage the in and out communications system of the CEO, including calls, letters, etc.
  
• Attend meetings with the CEO to take meeting minutes and follow- up on tasks, as needed
  
• Serve responsibilities for ad-hoc projects and engagements as delegated by the CEO
  
• Schedule and prepare the CEO meetings with the Board
  
• Ensure the efficient operation of the CEO decision-making process during and in- between CEO meetings
  
• Record and maintain meeting minutes of the CEO meetings
  
• Plan and take appropriate measures to ensure the smooth transition and onboarding of new key members of management
  
• Manage cross-divisional efforts towards the effective preparation of formal and informal Board meetings
  
• Oversee the implementation of approved Board policies in collaboration with relevant divisions
  
• Perform any other related duties in support and as required by the CEO
  
• Advisory:
  
• Provide inputs for the formulation and review of policies and procedures on governance matters
  
• Guide the development of materials needed to support the CEO in decision-making
  

• Planning and organization of meetings and CEO arrangements
  
• Planning of CEO agenda, flights, hotels
  
• Consolidation of meeting notes from CEO meetings
  
• Coordination of materials developed for CEO
  
• Support in onboarding managers reporting directly to the CEO
  

Requirements

• Education Bachelors Degree Business Administration, Finance, Engineering
  
• Professional Qualifications (Certifications & Accreditations) : Qualifications in business administration or related fields
  
• Competencies (Knowledge, Skills & Abilities) : Strong planning and organizational skills, strong verbal and written communications, high moral reputation and proven integrity
  
• Experience : 3+ years of experience in the BoD, CEO, CFO, COO, or CSO office
  
• Languages : Fluency in Arabic and English is a must
  

Benefits