Workplace Procurement Coordinator

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

• The Purchase Order & Invoice Specialist is responsible for the end-to-end management of Purchase Requisitions (PRs) Purchase Orders (POs) and invoice processing for Workplace Projects and Portfolio activities across Europe APAC and the Americas.
• The role ensures accurate PO creation in Oracle timely approvals correct invoice matching and robust tracking acting as a key interface between Procurement Finance Projects/Portfolio teams and suppliers.
• This position complements the existing Operations PO team and supports the harmonised PO model across Operations Projects and Portfolio.

Key Responsibilities

1. Purchase Order & Requisition Management (Core Responsibility)

• Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) in Oracle for Workplace Projects and Portfolio in line with agreed SOPs and approval matrices
• Validate requests for completeness (supplier contract/quote amount currency project codes cost allocation)
• Follow up with approvers to ensure timely PO approvals
• Amend uplift cancel or reissue POs as required
• Coordinate with Procurement on supplier category and PO-related queries
• Share PO details with suppliers and internal teams in line with blanket PO guidelines

1. PO & Spend Tracking

• Maintain the PO Smartsheet tracker as the single source of truth
• Track PO values invoices and remaining balances to prevent overspend
• Provide regular status updates and highlight risks or issues

1. Invoice Management

• Track and validate invoices against POs (amount scope balance supplier)
• Follow up on invoice approvals with internal stakeholders
• Raise and manage Helix tickets for invoice resubmissions or rejections
• Coordinate with suppliers on invoice queries and credit notes
• Maintain the invoice tracker and weekly reporting

External Identity & Access

• Raise and manage external (.ext) user accounts and Cloud PC access requests
• Process account extensions and terminations
• Maintain accurate tracking of all external identity activities
• Liaise with IT teams to resolve access issues

Communication & Coordination

• Act as the primary point of contact for Projects and Portfolio PO and invoice queries
• Attend regular checkins with business teams
• Liaise with Procurement Finance IT and suppliers to resolve issues

Controls & Continuous Improvement

• Apply harmonised PO processes and flag inconsistencies or noncompliance
• Support audits and contribute to ongoing process improvements

Qualifications & Experience:

Key Skills & Experience

• Experience is raising Purchase Order Requisition or Invoice processing on Oracle preferred.
• Strong attention to detail and ability to manage high-volume repeatable processes
• Comfortable working with trackers (Smartsheet / Excel) as operational systems of record
• Confident in stakeholder communication across multiple teams and countries
• Ability to follow defined processes while exercising judgement to flag issues

Key Competencies

• Structured and organised
• Strong followup and ownership mindset
• Datadriven and detailoriented
• Clear professional communicator
• Comfortable operating in a controlled finance environment

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women minorities and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race caste creed colour religion sex age disability marital status sexual orientation and gender identity.

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