Senior Executive – Front Desk & Travel Desk

Purpose/ Profile Summary:

We are looking for a highly organized and customer-oriented professional to manage our Frontdesk and Traveldesk operations. The successful candidate will handle front desk duties coordinate travel arrangements communicate with vendors overseeing housekeeping and ensure effective internal communication within the organization.

Roles and responsibilities:

• Greet and welcome visitors with a positive helpful attitude and assist them as needed.
• Manage front desk tasks including answering phones handling dispatch (in/out) emails and visitor log.
• Coordinate travel arrangements for employees including visas currency flights hotels and transportation through online travel portal and offline vendors.
• Liaise with vendors and service providers to ensure timely and efficient delivery of services.
• Oversee housekeeping and maintenance for a clean and safe workspace.
• Perform administrative tasks such as scheduling meetings manage office supplies and maintain records.
• Support HR Team with creative content events wellness activities and MIS reports.
• Ensure smooth operations through effective Communication with team members and other departments.
• Handle other duties assigned by management.

Qualifications :

Qualifications & Requirement

• Bachelors degree in any field
• 3-5 years of experience in a front desk or administrative role.
• Effective communication and interpersonal skills.
• Strong organizational and multitasking capabilities.
• Proficiency in Microsoft Office Suite (Word Excel Outlook).
• Ability to manage sensitive information with confidentiality.
• Customer service-oriented with a positive and professional attitude.
• Ability to work independently as well as collaboratively.

Additional Information :

We offer you:

• Interesting and challenging tasks
• A truly international working environment with colleagues from all over the world
• An open-minded friendly and highly motivated team.
• Great opportunities for professional and personal development
• competitive remuneration (based on experience)

We know that no candidate ticks every box. If this role excites you and you believe you can make an impact wed love to hear from you.

At ib vogt we are committed to fostering a diverse inclusive and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer we provide employment opportunities without regard to age ethnicity religion or belief gender identity sex sexual orientation disability pregnancy or maternity marriage and civil partnership or any other protected status.

 We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process please let us know - we will do our best to support you.

Remote Work :

No

Employment Type :

Full-time