Project Coordinator

Job Description:

Position Summary

The Project Coordinator serves as a key partner in supporting strategic initiatives across the organization. This role is responsible for coordinating project activities monitoring progress preparing executive-level reporting and facilitating communication across stakeholders to ensure projects remain organized on track and aligned with business objectives.

The ideal candidate is highly organized proactive detail-oriented and comfortable working in a fast-paced environment supporting multiple priorities and leadership stakeholders.

Key Responsibilities

Project Coordination & Tracking

• Support the planning coordination and execution of strategic projects and initiatives.
• Maintain project plans timelines milestones action items and documentation.
• Monitor project progress and proactively identify risks issues or delays for escalation.
• Track deliverables and follow up with stakeholders to support timely completion.

Reporting & Administration

• Prepare reports presentations and executive summaries to communicate project status and key outcomes.
• Compile and analyze project data to support decision-making and leadership visibility.
• Ensure project documentation is accurate organized and maintained in accordance with established processes.

Stakeholder & Leadership Support

• Coordinate communication between project teams functional departments and leadership stakeholders.
• Schedule and facilitate project meetings leadership reviews and status updates.
• Prepare meeting agendas document decisions capture meeting notes and track follow-up actions.
• Support senior leaders through coordination of project-related activities and communications.

Operational Excellence

• Maintain confidentiality and handle sensitive business information with professionalism and discretion.
• Identify opportunities to improve processes reporting and project governance practices.
• Support cross-functional collaboration to drive successful project outcomes.

Qualifications

• Bachelors degree in Business Administration Project Management Operations or a related field.
• 4 years of experience in project administration project coordination business operations PMO support or a related role.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong problem-solving and critical-thinking capabilities.
• High attention to detail and ability to follow through on commitments.
• Proven ability to build relationships and work effectively across multiple stakeholder groups.

Preferred

• Experience supporting executive leadership and strategic initiatives.
• Experience preparing executive presentations dashboards and status reporting.
• Proficiency with Microsoft Office Suite including Excel PowerPoint Teams and SharePoint.
• Experience with project management.

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