Project Coordinator

Project Coordinator
Job Description Summary
We are seeking a highly organized and detail-oriented Project Planning Coordinator
to support project planning scheduling monitoring and coordination activities
across multiple projects. The role involves developing project schedules tracking
progress coordinating with cross-functional teams preparing reports and ensuring
projects are executed in line with timelines budgets and organizational objectives.
Job Description
About the Role:
• Assist in preparing project schedules timelines and work plans
• Coordinate with design MEP and site execution teams
• Track daily/weekly progress and highlight delays or risks
• Act as a link between site team vendors and consultants
• Ensure drawings BOQs and specifications are available at site
• Follow up approvals RFIs and material submittals
• Coordinate with vendors/suppliers for timely material delivery
• Track procurement status and ensure no work stoppage
• Verify quantities and support billing documentation
• Maintain project documentation (drawings MOMs reports trackers)
• Prepare daily/weekly/monthly progress reports
• Record and track change requests and variations
• Support QA/QC checks as per project standards
• Ensure work is executed as per approved drawings and specs
• Follow safety and site compliance requirements
• Attend meetings and prepare MOMs (Minutes of Meeting)
• Follow up on action items with internal and external teams
• Provide regular updates to Project Manager
• Assist in contractor/vendor billing verification
• Support snagging punch list and project handover
• Ensure closure of all pending works before handover
About You:
• Basic knowledge of interior fit-out and MEP services
• Good coordination and follow-up skills
• Understanding of drawings (AutoCAD knowledge preferred)
• Strong communication (email site coordination)
• Proficiency in Excel MS Project (optional)
Real Estate industry Experience: 8yrs
Salary open as per industry standard

Required Skills:

Project planning Scheduling Progress tracking Coordination Cross-functional communication Report preparation Budget management Organizational objectives alignment Design coordination MEP coordination Site execution coordination Risk identification Vendor coordination Consultant liaison Drawings management Bill of Quantities (BOQ) Specifications management Approvals follow-up Request for Information (RFI) management Material submittals follow-up Procurement tracking Work stoppage prevention Quantity verification Billing support Project documentation maintenance Minutes of Meeting (MOM) preparation Change request tracking Variation tracking Quality Assurance (QA) Quality Control (QC) Safety compliance Site compliance Meeting attendance Billing verification Snagging support Punch list management Project handover support Interior fit-out knowledge MEP services knowledge AutoCAD Communication skills Email communication Site coordination Excel MS Project