Project Coordinator

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CAI is a global services firm with over 9000 associates worldwide and a yearly revenue of $1.3 billion. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients colleagues and communities. As a privately held company we have the freedom and focus to do what is rightwhatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for a Project Coordinator to support project coordination resource hiring vendor management procurement operations and financial tracking activities across multiple projects. This position will be Full-Time and Hybrid Bengaluru.

What Youll Do

• Support Project Managers with project planning coordination milestone tracking and status reporting
• Maintain project schedules milestones deliverables dependencies RAID logs decision logs and action trackers
• Track project progress and proactively highlight potential delays risks issues or dependencies
• Coordinate project meetings prepare agendas and meeting minutes and track actions through closure
• Collect project updates from business IT and cross-functional stakeholders and follow up on deliverables
• Support project governance portfolio reviews resource tracking and project documentation
• Maintain accurate and current project information within relevant project management systems
• Work with Project Managers and project teams to collect consolidate and track hiring and resource requirements across multiple projects
• Understand resource requirements including role required skills experience level timeline and project-specific needs
• Maintain a centralized tracker of open requirements profiles received interview status selections onboarding status and closures
• Share approved requirements with designated staffing/service vendors and coordinate profile submissions
• Review incoming profiles for basic alignment with the defined requirements before sharing them with the respective project teams
• Coordinate interview scheduling between project teams and vendor candidates
• Collect feedback from hiring/project managers and communicate updates and next steps to vendors
• Follow up with vendors on pending profiles interview actions candidate availability and expected joining dates
• Track requirement aging fulfillment status and vendor turnaround times; escalate delays or fulfillment risks as appropriate
• Coordinate selected-candidate onboarding activities with relevant teams and vendors as required
• Prepare regular resource/hiring status reports and dashboards for management review
• Act as a coordination point between project teams and designated vendors for resource and operational requirements
• Maintain regular communication with vendors and follow up on agreed actions and deliverables
• Support preparation and administration of Contract Work Statements Contract Bid Deviations NDAs and related procurement documentation
• Coordinate with Procurement Finance Legal vendors and business stakeholders for required inputs and approvals
• Create and track Purchase Requisitions and Purchase Orders
• Support PO amendments renewals budget revisions procurement approvals invoice validation and accrual tracking
• Maintain accurate vendor and procurement documentation
• Track PO utilization actual spend forecasts accruals and budget changes
• Assist with invoice tracking and pending financial approvals
• Prepare project status reports resource/hiring dashboards presentations and management updates
• Consolidate project resource financial procurement and operational information from multiple sources
• Support portfolio-level reporting and management presentations
• Gather and document business and operational requirements
• Analyze project resource procurement financial and operational data to identify trends gaps and exceptions
• Support continuous improvement of project management processes templates tools and reporting practices
• Identify opportunities for process simplification and automation

What Youll Need

Required:

• 3-5 years of relevant experience in Project Coordination PMO Support Resource Coordination Vendor Management Business Operations Procurement Operations or a related role
• Experience coordinating resource or hiring requirements across multiple projects or teams
• Experience working with external staffing/service vendors and following up on resource requirements
• Experience maintaining resource hiring project or operational trackers and reporting
• Experience coordinating with multiple Project Managers and business/technical stakeholders
• Experience with project planning milestone tracking action tracking and status reporting
• Good understanding of project management processes and governance
• Exposure to procurement PO budget forecast or financial tracking activities
• Strong analytical organizational follow-up communication and stakeholder coordination skills
• Ability to manage multiple open requirements and priorities simultaneously and work effectively with globally distributed teams

Preferred:

• Planisware
• SAP
• Power BI
• Jira
• Microsoft Project
• Power Query
• Experience with enterprise procurement resource management or project/portfolio management systems

Physical Demands

• Ability to safely and successfully perform the essential job functions
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings etc.
• Ability to conduct repetitive tasks on a computer utilizing a mouse keyboard and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employment selection process please direct your inquiries to or (888).