Personal Assistant to Managing director
Job Location:
Monthly Salary:
Experience Required:
Posted:
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Job Summary
Key Responsibilities
- Daily Schedule & Appointments: Manage the daily calendar appointments meetings reminders and priorities of senior management.
- Phone Calls & WhatsApp Coordination: Handle and coordinate phone calls WhatsApp communication messages and follow-ups professionally and promptly.
- Meeting Preparation: Coordinate meeting schedules prepare required documents and information arrange meeting logistics and ensure timely follow-up on action points.
- Letters Applications & Emails: Draft prepare and coordinate official letters applications emails notices and other correspondence as required.
- Government & Municipal Follow-ups: Coordinate and follow up with government departments municipal authorities local offices and other external agencies for official matters.
- Event & Programme Coordination: Assist in planning and coordinating meetings official Programmes functions events and other activities involving management.
- Social Media Coordination: Coordinate with the social media/communications team regarding content updates events photographs announcements and other management-related requirements.
- Travel & Visit Planning: Plan and coordinate local and outstation travel site visits appointments transportation accommodation and related arrangements.
- Confidential Matters: Handle sensitive and confidential information documents communications and management-related matters with a high degree of discretion.
- Follow-up & Coordination: Maintain regular follow-ups with internal departments employees vendors consultants government officials and other stakeholders.
- Documentation: Maintain organized records of important documents correspondence appointments meetings and follow-up activities.
- Occasional Availability: Be available outside regular working hours including evenings weekends or holidays when required for urgent or management-related matters.
Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Good follow-up and coordination skills.
- Proficiency in MS Office email WhatsApp Google Calendar and other office applications.
- Ability to draft professional letters applications and emails.
- Good interpersonal and relationship-management skills.
- Ability to work under pressure and manage multiple priorities.
- High level of confidentiality integrity and professionalism.
- Flexible and willing to travel when required.
Educational Qualification
Graduate in any discipline. Candidates with qualifications in Business Administration Management Commerce or a related field will be preferred.
Experience
25 years of relevant experience as a Personal Assistant Executive Assistant Administrative Executive Office Coordinator or in a similar role.
Pay: 30000.00 - 40000.00 per month
Required Skills:
Required Skills Strong technical knowledge of stone crushing plants and equipment. Good knowledge on High frequency Screens and Sand washing Plants. Production planning and operational management. Problem-solving decision-making and reporting skills. Comfortable working outdoors in extreme weather conditions and in a noisy and dusty environment. Flexible to work extended hours and weekends when required. Welding / torch cutting experience is an added advantage. Knowledge of soils sand and aggregate classification to help produce spec material through the crushing operation. Capable of working independently when needed. Excellent interpersonal and communication skills. Use of personal protection equipment is required. Must be willing to travel to other work sites as and when required. Proficiency in Microsoft Excel and Email (Outlook/Gmail). Have Good mechanical knowledge and experience with general equipment maintenance required for Crushing operations.
Required Education:
Graduate
