Personal Assistant to Managing Director

JOB DESCRIPTION Position: Personal Assistant to Managing Director

Department: Executive Office / Management Reporting To: Managing Director Location: Manjeri Employment Type: Full-Time

1. Job Purpose

To provide effective executive administrative coordination and business analytics support to the Managing Director ensuring smooth management of schedules communications reports follow-ups and business information for effective decision-making.

2. Key Responsibilities Manage the MD’s calendar appointments meetings travel arrangements and

official engagements. Coordinate with department heads senior management customers vendors

consultants and other stakeholders on behalf of the MD. Prepare meeting agendas minutes presentations reports and management

documents. Track management decisions and action points follow up with concerned

departments and provide timely status updates. Collect consolidate validate and analyze business data from various departments. Prepare daily/weekly/monthly MIS reports dashboards and management

summaries. Analyze sales revenue profitability expenses inventory targets and

operational performance. Prepare target vs. achievement variance trend and year-on-year/month-on-

month analysis and highlight key deviations. Analyze business performance by product category region channel branch

territory or other relevant parameters. Convert business data into meaningful charts dashboards presentations and

actionable insights for management. Support the MD in business reviews strategic planning budgeting forecasting

and special projects. Identify key trends risks opportunities and areas requiring management attention. Coordinate and consolidate reports required for management review and

decision-making.

Maintain proper documentation and ensure strict confidentiality of management and business information.

Handle official correspondence emails calls and other communications as required.

Perform other duties and special assignments entrusted by the Managing Director.

3. Qualification & Experience MBA Finance or Chartered Accountant 3–7 years of experience as a Personal Assistant Executive Assistant Management

Executive MIS Executive Business Analyst or similar role. Prior experience supporting a MD/CEO/Director/Senior Management will be

preferred. Candidates with strong MIS/Data Analytics experience will be given preference.

4. Technical Skills Advanced knowledge of MS Excel including Pivot Tables XLOOKUP/VLOOKUP

SUMIFS charts and dashboards. Good proficiency in PowerPoint for management presentations. Knowledge of Power BI / Business Intelligence tools will be an advantage. Strong ability to analyze and interpret business data and prepare management

reports.

5. Key Competencies Excellent communication and interpersonal skills. Strong analytical and numerical skills. Excellent coordination follow-up and organizational abilities. High attention to detail and accuracy. Proactive trustworthy and highly confidential in handling information. Ability to manage multiple priorities and work under pressure. Strong presentation problem-solving and decision-making skills. Professional and presentable personality.

6. Key Performance Indicators (KPIs) Accuracy and timely submission of MIS and management reports. Quality of business analysis and insights provided to management. Effective follow-up and closure of management action points. Timely coordination and execution of MD’s requirements. Accuracy confidentiality and reliability of management information.