Payroll Senior Specialist

The Payroll Senior Specalist is accountable for the payroll processing and local administration activities for local country entities. This role is responsible to ensure payroll is processed according to schedule and comply to local tax and statutory requirement. This role requires close collaboration with Country HR to ensure any legal fiscal and regulatory changes or implementations are handled accordingly.

Key Accountabilities:

Ensuring the accuracy of payroll preparation and processing tax filing and remittance benefits maintenance and other related payments.

Perform reconciliation and validation of data according to predefined payroll processing procedures and standards

Support end-to-end Benefit administration processing such as benefit enrolment shift allowance medical allowance pension etc.

Compliance payments compute and validate to ensure accurate and timely payments to the statutory authorities like EPFO Professional taxes income tax Labor welfare fund etc.

Responsible to collect inputs from the internal partners and ensuring 100% data accuracy

Leave administration processing such as unpaid leave employees returning from leave and leave balance inquiries

Exit administration processing such as resignation retirement redundancy and termination. Activities include preparation of these exit packages and letters

Third Party administration processing such as vendor invoicing and coordination with Finance for payment etc.

Act as Tier 2 support for inquiries pertaining to compensation benefits payroll and tax.

Active daily management of service request queue system to ensure appropriate workload/effort assignment for efficient service delivery

Accountable for local country payroll and statutory processing to ensure compliance to legal fiscal and regulatory requirements. This includes any form of remunerations statutory contributions fund release to statutory bodies tax reporting and clearances and payment to vendors and employees.

Ensure payroll services are delivered in accordance to agreed performance matrixes and adhere to global HR Standard Operating Procedure.

Accountable for payroll tax and any external statutory audits

Coordinates with Finance teams to ensure all the financial related transactions relating to payroll activities are in place (e.g. financial postings fund availability in treasury)

Essential Education

A university degree or professional qualification in human resources management or its equivalent.

Essential Experience and Job Requirements

Technical Capability

Minimum of 4-5 years of relevant previous experience in handling India payroll proficient with employment law statutory requirements and payroll accounting

Breadth and depth across the local regulatory requirements and able to provide professional advice and act as a mentor to others in most of the areas

Prior experience in HR Shared Service centre in a multi-national organization

Proven record in delivering high-quality customer experience

Analytical thinking able to quickly and effectively generate and analyze arrange of data to provide accurate and timely information to advise business decisions

Digital fluency - not only comfortable and competent using technology to enable and enhance ways of working and thinking also comfortable in the wider digital environment and the connect with a business transformation including people processes and data driven actions.

Risk Management acts with high level of integrity and respect for data privacy. Takes steps to mitigate against risks in this space and knows when to intensify any concerns.

Business Capability

Business acuity & customer focus keeps up to date with internal and external context seeks to understand the relationship between their activity and the local business drivers. Aware that HR is an enabler of the business and seeks to ensure HR solutions lead to enhanced business

Solutions focus seeks to determine solutions and make improvements to processes which will chip in to the business and enhance ways of working

Drives value-adding solutions and a track record of improving/contributing

Externally orientated actively working on developing external connections aware of guideline and actively learns from others. Ability to analyse leading practice market trends and benchmarking

Leadership & EQ Capability

Group mind-set - demonstrates an understanding of the value of and ability to develop high quality trust-based relationships with HR colleagues & with the wider organisation - leaders & employees

Is self-aware and actively seeks input from others on impact and effectiveness

Effective teammate able to work successfully across organisational boundaries

Applies judgement and common sense - demonstrates good understanding of clients business and is able to apply sound judgement / wise counsel

Cultural fluency - able to operate successfully across cultural boundaries with sensitivity

Desirable Criteria

Proficient knowledge of CRM systems Payroll Workday SAP and other HR management system

Foundational knowledge of Reporting and analytics

A continuous improvement approach; seeking simple best fit solutions to challenges.

Knowledge of India payroll taxation and filing