Office Assistant Executive Assistant Administration

We are looking for a proactive and organized Office Assistant / Executive Assistant who can support management in coordinating day-to-day activities following up on action items and ensuring that important tasks are completed on time.

The ideal candidate should be comfortable coordinating with internal teams clients vendors partners and other external stakeholders. This role requires someone who is highly organized persistent with follow-ups good at communication and capable of keeping track of multiple activities simultaneously.

This is a coordination and execution-focused role. The person should not wait for instructions for every activity but should take ownership of follow-ups and ensure closure.

• Support management with day-to-day administrative coordination and execution activities.
  

• Maintain and track tasks commitments action items and follow-ups to ensure timely closure.
  

• Coordinate with HR Finance Sales Delivery Marketing IT and other internal teams on pending activities.
  

• Follow up with clients vendors consultants partners and other external stakeholders regarding documents payments proposals meetings and deliverables.
  

• Schedule meetings calls appointments and internal discussions; prepare agendas and track action items.
  

• Prepare daily/weekly status updates and maintain accurate trackers and reports.
  

• Identify delays proactively follow up with responsible stakeholders and escalate critical or overdue matters to management.
  

• Support office administration vendor coordination travel arrangements meetings events and other management requirements.
  

• Maintain proper records and handle management-related information with confidentiality.
  

• Graduate in any discipline.
  

• 15 years of experience in Executive Assistant Office Administration Coordinator Personal Assistant Operations Coordinator or similar roles.
  

• Excellent verbal and written communication skills.
  

• Strong follow-up coordination organization and time-management skills.
  

• Ability to manage multiple tasks and stakeholders simultaneously without losing track.
  

• Proactive mindset with strong ownership and follow-through; able to work independently without constant instructions.
  

• Confident and professional in communicating with senior management employees clients vendors and external stakeholders.
  

• Strong attention to detail problem-solving and escalation skills.
  

• Good working knowledge of MS Office / Google Workspace Excel/Google Sheets Email Teams/Zoom and WhatsApp.
  

• Experience working with senior management is preferred; experience in an IT services consulting or professional services organization is an advantage.