Office Assistant 2 Office of Admissions NY-HELPS

SUNY Delhi is leading the way with cutting-edge programs including Applied Technology (Architecture Mechatronics Construction trades etc.) Veterinary Science Nursing Sustainability Culinary Arts Liberal Arts NCAA Division III athletics etc. We are fueled by our passion to become a leader in the higher education space by our commitment to excellence celebrating diversity and including faculty staff and students from all walks of life! Check out our 60 award-winningMajors/Programs here.

While credentials and technical skills are required SUNY Delhi values those who are committed to continuous learning/growth work well independently as well as with a team and are curious analytical and problem-solvers. Being a champion for our approximately 2600 students and the SUNY Delhimissionis essential!

If you share these values please consider applying to become part of our team!

Located in the beautiful Catskill Mountains with breathtaking views you may find more information about Delhi New York and the surrounding areahere.

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SUNY Delhi seeks a dynamic and engagingOffice Assistant 2to work in the Admissions Office.SUNY Delhi prides itself on being a welcoming college community for all. Diversity equity and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. The college seeks a wide range of applicants for its positions so that inclusive excellence will be affirmed.

Data Input and Electronic Processing - ASC application load processing is an electronic process to load student applications into Banner three times/wk and is a priority. Electronically filing applicant materials on a daily basis is also a priority.

Input registrations from MachForms or other data collection sources into Banner for all Admissions related events.

Provide review retrieval and upload processing for MachForms Youvisit general web inquiries and other associated sources. Must ensure clean data is uploaded into banner.

• Processing Outgoing Mail - Printing and processing of recruitment and applicant mailings are a daily function. Various letters require associated inserts. Maintenance of electronic letter for historical purposes is also required. Supervise and guide Student Assistants in the efficiencies and accuracy of processing mail as assigned.
• College Transcript Electronic Filing - Will scan college transcripts received via US mail email and the admissions fax. Electronically file transcripts in the document management system and attach to the student record. Accurately updated Banner to reflect transcript data and forwarded to the appropriate staff for processing.
• Admissions Event Support - Will assist supervisor with the reserving of rooms setup space and catering for related Admission Events such as Discover Delhi Delhi Decision Day or other events as needed. Assist with registration during all Admissions Events is required.
• Campus Connect - Download transcripts and supporting documents from the SUNY portal uploading daily into the document management system and attaching to student applications in Banner.
• Maintain the storeroom and inventory - will oversee the process of identifying items to replenish such as program materials recruitment pieces letterhead and general mail processing supplies to avoid interruptions in workflow.
• Process Incoming Mail - provide back up to opening and scanning all office mail. Assist in electronically filing documents to student applications.
• Office Email Accounts - Will provide backup assistance to the and email account by responding to questions downloading documents and appropriately uploading into the document management system (Xtender).
• Assessment Support - Will compile survey data from various admissions events for review and distribution.
• Telephone / Receptionist - Provide outstanding customer service to guests and calls received on the primary admissions telephone addition will provide coverage to the Student Financial Services Office call center seasonally during high volume incoming calls. Will record and transcribe Admissions weekly team meeting notes and attendance.

Minimum Qualifications:

The successful candidate must be reachable for appointment on a present permanent Civil Service-eligible list for Office Assistant 2; or NY-HELPS

• Previously held the NYS Civil Service Title of Office Assistant 2; or
• Be eligible for transfer to the Office Assistant 2 title; or
• One year of clerical experience.

• Start Date: As Soon As Possible
• Full-time Permanent
• Neg unit - CSEA 02 ASU
• Grade: SG-9
• Starting Salary: $42641
• Schedule: Monday through Friday and occasional weekends
• Location: SUNY Delhi
• This position offers full New York State CSEAbenefits which are among the most comprehensive in the countrywith an excellent fringe benefits package
• Click here forInformation for Prospective Employees.
• SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.

NY HELPS Summary:

The Department of Civil Service first launched the HELP program in April 2023 at both the state and local level to address the workforce shortage in critical health and safety titles. The original HELP program included about 150 titles and addressed emergency staffing situations by allowing state agencies to more swiftly hire candidates that meet the minimum qualifications for those positions.

To help more New York State agencies hire talented candidates the Department of Civil Service implemented an expanded program - called the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. Through NY HELPS all State agencies are temporarily authorized to make appointments to nearly any position typically filled on an open-competitive basis.

The expanded NY HELPS program enables New York State agencies to hire diverse and talented candidates on a permanent basis to help grow the state workforce.

The NY HELPS program for the state workforce expires on June 30 2028.

SUNY Delhi is energized to lead the charge in developing a welcoming and intellectually diverse environment for all a place where diversity equity and success guide our achievement scholarship character and global citizenship. To apply please attach the following items and provide a short statement in your cover letter on your commitment to diversity and how you would incorporate it into this role.

• Cover Letter
• Resume
• Contact information for three professional references

For full consideration please apply by September 10th2026.

SUNY Delhi is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age protected veteran status disability or membership in any other class protected by Federal State or local law.

Campus may consider a candidates commitment to SUNY and/or the campuss mission and related values in hiring and promotion decisions when relevant to position-specific knowledge skills competencies and experiences. This may include asking a job appicant to describe their commitment to and/or experience with diversity equity and inclusion (or any of SUNYs four pillars).
Federal and state non-discrimination law require that higher education institutions do not offer employment opportunities based on a candidates identity specific to race sex or national origin in the hiring process.