Office Admin

Core Administrative Responsibilities

• Front Desk & Reception Oversight

  • Managing visitors phone calls and courier deliveries.

  • Maintaining visitor logs and employee in/out tracking.

• Office Supplies & Inventory Management

  • Procurement of stationery pantry and hygiene items.

  • Tracking inventory and budgeting monthly office expenses.

• Facility & Infrastructure Coordination

  • Liaising with facility management housekeeping and security.

  • Reporting maintenance issues (AC plumbing power backup etc.).

  • Coordinating with vendors for office repairs or AMC.

IT & Asset Support (Non-technical)

• Hardware & Asset Allocation Tracking

  • Maintain logs of laptops desktops monitors and accessories.

  • Coordinate with IT team for issuance and return of assets.

• Vendor Coordination

  • Coordinate AMC renewals (printers water purifiers CCTV etc.).

  • Ensure office internet printers and other infra work smoothly.

HR & People Ops (Admin Support)

• Attendance & Leave Support

  • Manual attendance oversight escalate absenteeism if needed.

  • Coordinate with HR to reconcile leaves and holidays.

• Onboarding & Exit Logistics

  • Welcome kits ID cards seating arrangements for new joiners.

  • Exit asset collection deactivation of access cards farewell arrangements.

• Event & Culture Support

  • Plan birthday celebrations festival décor and team events.

  • Coordinate snacks gifts and logistics for monthly/quarterly events.

Accounts & Compliance Support

• Petty Cash Management

  • Handle and record petty expenses.

  • Submit monthly reports to accounts team.

• Vendor Bills & Reimbursement Tracking

  • Collect bills validate them and share with finance.

  • Assist employees with reimbursement form submissions.

  • Access & Security

• Office Access Control

  • Maintain biometric/ID card access system.

  • Share daily/weekly access reports with HR if needed.

• Security Staff Oversight

  • Ensure guards are present alert and follow shift schedule.

Optional Add-ons Based on Capability

• Basic Document Handling

  • Filing hard copies notarization collecting signatures from directors.

• Procurement Negotiation Support

  • Take quotations negotiate on bulk deals for office needs.

• Local Govt Liaison (if needed)

  • Handle communication with municipality or fire safety dept for compliance.

Reporting Structure

• Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)

• Tools Used: Google Sheets basic ticketing tools biometric systems vendor portals

Experience Required- 2-3 years

CTC offered- 3 lpa

Location- Wadala Mumbai