Hr and Admin Manager

Manager HR & Administration

Location: Navi Mumbai

Function: Human Resources & Administration

Role Type: Full-time

Reporting to: Founder / COO / Functional Head

Compensation: 12 LPA CTC depending on experience and fit

We are looking for a hands-on HR and Admin professional who can bring structure and consistency to HR operations recruitment employee coordination compliance documentation and workplace administration.

Role Overview

The Manager HR & Administration will be responsible for managing day-to-day HR operations and administration at TESSOL. This is a hands-on role suited for someone who can execute reliably coordinate with multiple teams maintain HR discipline and support business leaders on people-related processes.

The ideal candidate should have strong HR generalist experience good follow-up discipline exposure to admin activities and the ability to work with corporate plant operations and field teams. This role is suitable for someone currently working as an HR Manager / HR Generalist / HR Operations Manager / HR & Admin Manager and looking for broader ownership in a growing company.

Key Responsibilities

Manage employee onboarding joining formalities employee documentation confirmations transfers letters attendance leave records payroll inputs and exits.

Maintain accurate employee records HR files and personnel documentation.

Coordinate with finance and external partners for payroll inputs statutory data and employee-related records.

Ensure HR processes are completed on time and properly documented.

Support employees and managers on HR policy attendance leave documentation and process-related queries.

Coordinate hiring requirements with functional heads across corporate plant operations sales service and support teams.

Handle sourcing screening interview scheduling candidate coordination offer follow-up and joining formalities.

Maintain recruitment trackers and provide regular updates on open positions.

Support managers in preparing job descriptions interview feedback and candidate evaluation.

Help build a pipeline for recurring roles in operations sales service supply chain and support functions.

Act as a point of contact for employee queries workplace concerns policy clarifications and routine HR issues.

Build working relationships with employees across office plant and field teams.

Support managers in handling employee communication discipline feedback and basic performance-related concerns.

Coordinate employee engagement activities such as celebrations connect sessions town halls surveys and feedback discussions.

Help maintain a positive disciplined and professional work environment.

Support the performance review process by coordinating timelines forms documentation and follow-ups.

Maintain records of performance reviews confirmations feedback discussions and performance improvement plans.

Follow up with managers and employees to ensure timely completion of review processes.

Assist leadership with basic performance data and documentation when required.

Implement HR policies related to attendance leave travel reimbursements code of conduct discipline POSH and exits.

Coordinate with consultants finance and leadership for PF ESIC gratuity shops and establishment POSH and other applicable statutory requirements.

Maintain HR registers employee files compliance documents and policy records.

Support internal audits and compliance reviews by ensuring documentation is organized and updated.

Create basic awareness among employees about HR policies and workplace conduct expectations.

Manage day-to-day office administration and employee support services.

Coordinate housekeeping security pantry stationery office supplies courier visitor management travel support and general facilities.

Work with vendors for service delivery billing follow-up renewals and issue resolution.

Ensure workplace cleanliness discipline seating arrangements and basic employee facilities are maintained.

Support plant and operations teams with administrative coordination where required.

Prepare regular HR and admin reports covering headcount open positions hiring status attendance leave attrition payroll inputs employee issues and admin expenses.

Maintain trackers for recruitment onboarding exits compliance attendance and employee documentation.

Provide timely updates to the reporting manager and leadership on HR process gaps pending actions and people-related issues.

58 years of experience in HR generalist HR operations recruitment administration or HR & Admin roles.

Experience in manufacturing logistics engineering cold chain cleantech startups or operations-led companies will be preferred.

Experience working with corporate teams as well as plant / field / operations employees will be an advantage.

Prior experience managing vendors facilities or admin coordination will be useful.

MBA / PGDM in Human Resources Industrial Relations Personnel Management or equivalent preferred.

Graduate candidates with strong HR and admin experience may also be considered.

Exposure to labor law statutory compliance POSH or HR operations will be an added advantage.

Must-Have Skills

Strong HR operations and employee lifecycle management experience.

Good recruitment coordination and onboarding capability.

Ability to maintain accurate HR records and documentation.

Basic understanding of statutory compliance coordination.

Employee relations maturity and ability to handle routine workplace issues.

Good administration and vendor coordination skills.

Strong follow-up discipline and execution orientation.

Comfort with Excel / Google Sheets trackers and HR MIS.

Ability to work with employees across levels.

Practical hands-on and dependable working style.

Preferred Attributes

Experience in a startup or growing company.

Comfort working in a fast-paced and evolving environment.

Ability to create simple processes and maintain discipline.

Balanced approach between employee support and business requirements.

Comfort working with both white-collar and blue-collar / grey-collar teams.

Good communication skills in English and Hindi. Marathi will be an added advantage.

Success Measures

Timely completion of onboarding exits and HR documentation.

Accurate payroll inputs attendance records and employee data.

Improved hiring coordination and recruitment tracking.

Proper maintenance of employee files and compliance records.

Smooth day-to-day office administration.

Timely resolution of routine employee queries and workplace issues.

Regular and accurate HR MIS reporting.

Improved discipline in HR processes attendance and documentation.