Hiring || Executive Secretary
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Job Summary
We are seeking an experienced and highly organized Executive Secretary to provide comprehensive administrative and executive support to the Chairman. The ideal candidate should possess excellent coordination communication documentation and analytical skills along with strong shorthand proficiency.
- Manage the Chairmans calendar appointments meetings and schedules.
- Coordinate domestic and international travel including ticket bookings visa arrangements accommodations and itineraries.
- Prepare reports presentations meeting minutes and analytical summaries.
- Handle confidential correspondence documentation and follow-up actions.
- Take accurate notes using shorthand and prepare professional meeting records.
- Coordinate with internal departments business associates and external stakeholders.
- Organize executive meetings events and leadership engagements.
- Track action items and ensure timely closure of assignments.
- Provide administrative and operational support to senior leadership.
- Shorthand Writing (Mandatory)
- Executive Calendar & Meeting Management
- Travel & Visa Coordination
- Documentation & Correspondence Management
- Report Preparation & Presentation Skills
- Strong Analytical & Organizational Skills
- MS Office (Excel Word PowerPoint)
- Excellent Communication & Stakeholder Management
Required Skills:
Executive Secretary Location: Kolkata CTC: Up to 19 LPA Experience: 810 Years Qualification: Graduate (Any Discipline) Role Overview We are seeking an experienced and highly organized Executive Secretary to provide comprehensive administrative and executive support to the Chairman. The ideal candidate should possess excellent coordination communication documentation and analytical skills along with strong shorthand proficiency. Key Responsibilities Manage the Chairmans calendar appointments meetings and schedules. Coordinate domestic and international travel including ticket bookings visa arrangements accommodations and itineraries. Prepare reports presentations meeting minutes and analytical summaries. Handle confidential correspondence documentation and follow-up actions. Take accurate notes using shorthand and prepare professional meeting records. Coordinate with internal departments business associates and external stakeholders. Organize executive meetings events and leadership engagements. Track action items and ensure timely closure of assignments. Provide administrative and operational support to senior leadership. Required Skills Shorthand Writing (Mandatory) Executive Calendar & Meeting Management Travel & Visa Coordination Documentation & Correspondence Management Report Preparation & Presentation Skills Strong Analytical & Organizational Skills MS Office (Excel Word PowerPoint) Excellent Communication & Stakeholder Management Requirements Graduate in any discipline 810 years of experience as an Executive Secretary / Personal Secretary / Executive Assistant to senior leadership Mandatory proficiency in Shorthand Writing Strong experience supporting Chairman Managing Director CEO or Senior Executives Excellent written and verbal communication skills High level of professionalism confidentiality and attention to detail
